Plant Administrator at International Breweries

Job Purpose:

The primary function of this position is s to provide administrative support in an effective and efficient manner to the Plant Manager and other staff as may be required.

Roles and Responsibilities:

• Provide a high quality secretarial and organisational support services.

• Receive internal and external visitors, business associates, expatriates and other functionaries on business/courtesy call with high degree of hospitality.

• Receiving and dealing with telephone calls professionally, re-directing or taking messages and using initiative to deal with queries.

• Effective management of the electronic diary, assessing priority of appointments and reallocation as necessary.

• Manage meeting schedules and ensure that meeting venue is with appropriate facilities and refreshments.

• Making travel arrangements, booking accommodation and processing claims for expenses.

• Maintain appropriate levels of office supplies, stationary, office equipment including printers and photocopiers.

• Devising and maintaining office systems, including data management and filing.

• Maintain customer friendly outlook for Plant Manager’s office.

• Provide budget support i.e. all costs within the area of control are managed within departmental budget parameters.

• Any other duties as may reasonably be required, consistent with the grade of the post.

• Collect, compile and record data for business documents

• Produce business documents using PC

• Maintain filing system

• Arrange booking of venues

• Transmit and receive business phone calls

• Receives and relays messages to manager

• Administration

• Provide secretarial support to internal customers

• Maintain and improve communication networks

Requirements:

• Bachelors of Science in Secretarial Studies or any other relevant course

• Minimum of 1-3 years experience in a similar position

Managerial: Strong interpersonal skills, teamwork, strategic thinking, excellent organisation skills, attention to detail, Mature and Professional

Technical: Proficient in MS Office applications such as Word, Excel, PowerPoint, amongst others, Excellent in preparing business correspondences, Excellent in English language, Public speaking skills.

Personal: Strong eye for detail, excellent communication skills, empathy, listening skills, Integrity, objectivity, patience, cultural sensitivity, adaptability, Positive attitude, Good “big picture”/cognitive skills, Good listening and negotiating skills