Pharmacy Supervisor at Medecins Sans Frontieres

Contract: 6 months Fixed Term Contract with 3 months probation

Main Purpose

• Ensuring general functioning of the pharmacy and supervising pharmacy supply chain processes in accordance with MSF standards, protocols and procedures, in order to ensure its efficiency and operating availability

Job Description: (Shortened)

• Pharmacy & Stock management:
  • Under the technical supervision of the Project Pharmacy Manager (and / or Mission Pharmacy Manager), he is responsible for the management of the MSF Kano pharmacy warehouse in accordance with MSF standards, ensures that stock is clean and properly organized and workflow is properly planned and followed.
  • Ensure appropriate storage conditions (temperatures, humidity and light exposure), hygiene and security procedures, tools, and protocols (controlling pests and rodents) are adhered to.
  • Implement appropriate quality controls and ensure proper recording/ documentation of all stock movements & updating stock files.
  • Ensures all stock movements In and out are recorded in Isystock and analyses the data.
  • Ensures archiving of all documents is properly done (Proformas, orders, packing lists, etc.)
  • Conducts physical inventories (partial or complete) on a regular basis as agreed with the Mission Pharmacy manager.
  • Informs the Project Pharmacy Manager (and/or Mission Pharmacy Manager), on stock status (shortfalls, over-stocking, expiry dates), in order to permanently ensure availability of security stock levels and ensure efficient management of stock.
  • Support project pharmacy for stocks analysis, and anticipate pre-ruptures and ruptures
  • Ensures that narcotics and psychotropic drugs are properly managed according to procedures stipulated by the Project Pharmacy Manager (and/or Mission Pharmacy Manager).
  • Handles expired items appropriately according to MSF standard under the supervision of the Project Pharmacy Manager (and/or Mission Pharmacy Manager)
  • Maintains and regularly update Eprep kits and modules according to the proposed scenario to prevent expiry of the prepositioned stock.
  • This will be done according to MSF protocols, National regulations and in cooperation with the logistics department.
• Medical Orders and supply:
  • Under the supervision of the Mission Pharmacy Manager, coordinates the delivery, reception and recording of international and local orders, in close collaboration with the logistics department and the Pharmacy storekeeper.
  • Monitors the outstanding items of orders (Back orders).
  • Report on drug consumptions and medical equipment dispensed according to protocols, informing on unusual patterns as well as forecasting future needs.
  • Together with the Project Pharmacy Manager (and/or Mission Pharmacy Manager),, monitors and analyses orders of the field pharmacies in order to avoid ruptures of stock or having expired drugs.
  • Supervises supply to Eprep and ensure all Staff Health units (Emergency boxes, Expat health boxes and Staff Health cupboard are regularly updated.
• Cold Chain monitoring:
  • Supervises checking of the temperature of cold chain equipment, ensures that the results  are properly recorded on the temperature monitoring form and forms are archived at the end of the month.
  • Ensures the maintenance and upkeep of fridges, freezers or the Cold room (as the case may be) is carried out by the logistics team, in accordance with MSF’s recommendations.
  • Follows up on the reception of all cold chain freights into the Cold room as well as sending to the field
  • Informs the Project Pharmacy Manager (and/or Mission Pharmacy Manager) and the logistics team in case of problem.
• Team Management:
  • Supervise, with the HR department the associated processes (sizing, staff shifts, recruitment, training, performance evaluation) and checks the work quality (punctuality, rigour, quality, etc.) of the storekeeper and occasional daily workers employed in the medical store (for loading, unloading etc.).
• Others:
  • Under the Supervision of the Project Pharmacy Manager (and/or Mission Pharmacy Manager), supports the Eprep team in the initial set-up of the Pharmacy and consumption monitoring tools in an emergency intervention.
• In addition to the tasks mentioned above, the person may be required to perform other duties assigned by the Mission Pharmacist, Pharmacy Coordinator or the Medical coordinator according to the needs of the mission.

Job Requirements
Education Qualification:

• Licenced Pharmacist

Experience:

• At least 2 years certified work experience as a Pharmacy Manager.
• Desirable previous experience in MSF or other NGOs in developing countries.

Languages:

• Fluency in written and spoken English

Knowledge:

• Essential computer literacy (word, excel and internet)

Competencies:

• Results Oriented
• Teamwork and Team management
• Flexibility
• Commitment
• Stress management

Remuneration
According to the MSF salary scale (Level 7,  (404’332 Naira, four hundred four thousand three hundred thirty-two as gross salary)) and 13th month allowance equivalent to 1 month of gross salary.