Pharmacist at Medecins Du Monde

MAIN RESPONSIBILITIES

The Pharmacist will be responsible for the following main activities in order to ensure a good pharmacy management at all levels

• Implementing a quality drugs supply system in line with MdM standards
• Implementing an effective stock management
• Reception and preparation of orders
• Collection and analysis of drugs consumption in the mission
• Support to health facilities and mobile clinics
• Reporting and attendance to different meetings

TASKS DESCRIPTION:

Implementing a quality drugs supply system in line with MdM standards

• Participate in analysis of needs, preparation of regular forecasts, calculation of replenishment orders and buffer stocks and initiating timely procurement of medical supplies in collaboration with log/supply and PharmaCo.
• Prepare the request for all the necessary drugs, material and equipment for mobile clinics and validate with medical supervisor.
• Anticipate needs for medical supplies and assist in defining and implementing strategy for local procurement if necessary in collaboration with PharmaCo and Pharmacy Manager.
• Alert the PharmaCo and Pharmacy Manager as soon as the buffer stock will be used.
• Checks quality of drugs are in line with MDM internal and national regulations during the procurement process.
• Participate on evaluation of potential local suppliers for supplies and equipment according to MDM standards.
• Participate on selecting the suppliers (validated after QUAMED Local Market Assessment) for local purchase of drugs.
• Store drugs according to instructions and standards.
• Realize the pharmacy stock management (in/out) at the mobile clinic
• Support drug dispensers/pharmacy assistant in the weekly drugs orders to MdM central pharmacy with the assistance of the medical supervisors, medical doctors and paramedics staff
• Monitor the supply quantity, expiration dates and quality of medicines and medical supplies.
• Ensure pharmacy recommendations are applied

Implementing an effective stock management

• Create a pharmacy with appropriate storage, receiving and packing space and allowing to conduct a full medical inventory.
• Organize the drugs storage according to international standards (route of administration, alphabetical order of International Non-proprietary Name, FEFO principle, clear labeling with INN + dosage + pharmaceutical form + expiry date)
• Organize drugs, medical supplies and equipment for easy distribution and appropriate stock movement records
• Ensure all boxes and items are proper identify and register in stock cards and excel.
• Organize a monthly physical inventory and provide the stock balance at the end of each month to medical coordinator.
• Monitor temperature of the pharmacy and fridge on a daily basis

Reception and preparation of orders

• Order reception:
• Check quantities and quality of the received items
• Make out an acknowledgement of receipt for logistic department and HQ
• Integrate all the items into physical stock
• Fill in the stock cards for all the items as the electronic file (Excel)

Order preparation:

• Prepare and distribute the drugs according the field request and projects needs
• Check the rationality of the requests
• Pack supply request from the supported facilities and mobile clinics in a timely way
• Update the stock cards and excel according to the stock movements
• Do a feedback to PharmaCo and Pharmacy Manager in case of any problem with the orders

Collection and analysis of drugs consumption

• Ensure that updated stock and consumption records can be provided upon request for any reporting
• Assist in development and implementation of drug consumption tools in supported facilities and mobile clinics
• Monitor the drug consumption by establishing/maintaining mechanisms of consumption record and inform PharmaCo and Pharmacy Manager in case of any unusual consumption.

Support to health facilities and mobile clinics

• Collaborate closely with and build the capacities of dispensers of supported health facilities and mobile clinics.
• Conduct on the job training for dispensers in the mission.
• Upon request, organize trainings on drug prescription and rational use of drugs for medical staff
• Help to asses needs in health facilities and mobile clinics related to drugs storage and dispensation. Propose and fulfil any necessary changes required.

Planning, Reporting and attendance to different meetings

• Prepare weekly activities plan with the support of PharmaCo and Pharmacy Manager.
• Compile drug consumption per week, month and clinic
• Compile information of inventory and consumption for the monthly analysis. Participate in a pro-active way to MdM internal meetings (medical, security…)
• Participate to all the relevant trainings organized by MDM
• Provide a report after each field visit with objectives achieved and recommendation to be followed.
• Provide first draft of monthly analysis for revision of PharmaCo and Pharmacy Manager. Participate in a pro-active way to MDM internal meetings (medical, log, security, etc)
• Liaise/inform clinician, doctors and midwife about drug availability.

OTHERS:

• Establish good relationship with the different stakeholders to have a smooth implementation of MDM project
• Be flexible in performing his/her duties to ensure that beneficiaries are getting good quality services
• Inform immediately the security focal point in case of any security problem in the field
• Perform other additional duties on request of the Pharmaco and Dep PhCo
• Give suggestions to improve the functioning of MDM mobile clinics

Educational Requirements

• Bachelor’s degree in Pharmacy; a Master’s degree will be an added advantage
• Sound  knowledge of Sagastock/Isystock
• Valid practicing license
• At least 3 years as professional pharmacist
• Preferred experience in similar position
• Strong sense of responsibilities and organization skills
• Intermediate level of excel knowledges