Personal Assistant at Tokiye Integrated Medical Services

About the Role

• We are seeking a highly organized, proactive, and detail-oriented Personal Assistant to provide high-level administrative and operational support to senior leadership.
• The ideal candidate is a polished professional with excellent communication skills, exceptional organizational abilities, and the discretion required to manage executive schedules, confidential information, and critical business activities.

Key Responsibilities

• Manage and coordinate executive schedules, appointments, and meetings.
• Prepare reports, presentations, and correspondence on behalf of the executive.
• Handle confidential information with discretion.
• Liaise with internal teams, clients, and external partners.
• Organize travel arrangements, itineraries, and logistics.
• Support in project management and ensure timely follow-ups on tasks.
• Maintain effective filing systems and documentation for easy retrieval.
• Serve as the first point of contact for executive communications.

Requirements

• Bachelor's Degree in Law, Accounting or a related field with 1 -3 years' relevant experience in executive assistance or a similar role.
• Strong organizational and time management skills.
• Excellent written and verbal communication.
• High level of discretion and confidentiality.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to multitask and work under pressure.
• Strong problem-solving and decision-making abilities.
• Professional demeanor and interpersonal skills.