Personal Assistant to Managing Director at Wemabod Limited

Role overview

• This role is the primary point of contact for internal and external constituencies on all matters pertaining to the Managing Director.
• The holder of this position must be able to handle technical and Administrative matters.
• The post holder will be a part of the Leadership Team

Key Responsibilities:

• Provide a sophisticated day to day calendar management for the MD/CEO to ensure high value time utilization.
• Complete a broad variety of administrative tasks that facilitate the MD/CEO’s ability to effectively lead the organization, including: producing complex documents, reports, and presentations; collecting, analysing and preparing information for meetings with staff and outside parties.
• Draft speeches, articles, briefings, and project proposals as requested by the MD/CEO.
• Respond to management team and other stakeholder queries promptly and professionally, both orally and in writing.
• Assist MD/CEO during operational reviews through follow up on assigned performance tasks and deadlines.
• Provides regular operating status reports to the MD/CEO as needed.
• Serve as the primary point of contact for internal and external constituencies on all matters pertaining to the MD/CEO, including those of a highly confidential or critical nature.
• Attending meetings with the MD/CEO when and where necessary.
• Maintain the MD CEO’s office supplies inventory by checking stock to determine inventory level; engaging with the relevant Department to ensure restocking.
• Ensuring all meeting papers for the MD/CEO are received and available in good time to allow the necessary briefing and sourcing of further information if required.
• identify and make all travel arrangements well in advance for the MD/CEO for official assignments.
• Facilitate the flow of emails and telephone communications.
• Follow up to ensure scheduled meetings take place and prioritise meetings to ensure there are no double bookings/conflict in appointments given.
• Co-ordinate and expedite follow-up work as may be required i.e. record and circulate tasks to the Leadership Team.
• Ensure efficiency in the office of MD/ CEO and oversee aesthetics and cleanliness.

Change to Responsibilities:

• The MD/CEO through the Corporate Services Department may amend these responsibilities at any time in line with the changing organisational strategy, structure and roles.

Other requirements:

• The position is located in Lagos but may necessitate the holder of the post to travel around the Country as the case maybe.

Compensation Package:

• Salary: Competitive
• Location: Lagos
• Work Hour: Normal Office hours are 8.00am-5pm with one-hour break Monday-Friday but at the exigencies of the job
• Annual Leave: In line with the Organisation’s policy
• Pension: In line with the pension scheme of the Organisation
• Contract: Permanent
• Probation: Six months

PERSON SPECIFICATION

Education:

• Essential: Degree In any field of study
• Preferable: M.Sc if available

Experience:

• Essential: Consolidated 8-10years work experience in related field

Key Skills and Competencies:

Essentials:

• Excellent communication skills, both written and oral (including presentations)
• Proficient in computer (word, spreadsheets, PowerPoint, databases and the Internet)
• Digitally savvy and adept at using social media
• Ability to Multitask
• The ability to work at his/her own initiative and to tight deadlines
• Highly Confidential
• Good at conducting research and preparing reports
• Good in numbers

Personal qualities:

• Presentable and confident
• Discrete
• Proactive
• Self-motivated
• Great communicator
• Organised, systematic and thorough
• Proactive and enthusiastic
• Works well under pressure
• Problem solver