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  • Posted: Jan 18, 2022
    Deadline: Jan 28, 2022
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  • Oando PLC is one of Africa’s largest integrated energy solutions providers with a proud heritage. It has a primary listing on the Nigerian Stock Exchange and a secondary listing on the Johannesburg Stock Exchange. With shared values of Teamwork, Respect, Integrity, Passion and Professionalism (TRIPP), the Oando Group comprises six companies who are lea...
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    Personal Assistant to Deputy Group Chief Executive

    Functional Area: Deputy Group Executive Office

    Overall Purpose of Job

    • The Personal Assistant to the Deputy Group CE provides time management, administrative and general secretarial support for the office of the DGCE of Oando.
    • The P.A. primarily assists the DGCE in managing his daily itinerary by updating his work calendar and scheduling/co-coordinating his business meetings and appointments, business travel or other arrangements on his behalf.
    • He/she also attends to the general administration of the DGCE’s Office by processing all incoming/outgoing mails, screens telephone calls and visitors, maintains filings and other record management systems, and ensures general upkeep of the office.
    • He/she may transcribe dictation whenever required and provide administrative/secretarial support to other Group Executives and senior management staff of Oando.
    • Due to the nature of assignments, the P.A. is required to exercise independent judgment and discretion at all times.

    Responsibilities

    • Effectively manages the DGCE’s daily itinerary.
    • Schedules and coordinates important meetings/events.
    • Keeps an up to date and accurate diary and schedule of important Group/Company activities and events; updates the DGCE on changes as may be required
    • Makes necessary travel arrangements for the DGCE and other Company Executives and liaise with the Procurement & Services function and/or appointed Travel Agents
    • Deals with telephone enquiries as appropriate on behalf of the DGCE
    • Processes incoming and outgoing mail, directing to appropriate departments/personnel for necessary action
    • Maintains an effective document and filing management system for the DGCE’s Office.
    • Processes purchase orders and expense claim forms for the DGCE’s Office and for other Company Executives as may be directed.
    • Ensures necessary stationery supplies, office equipment purchase & maintenance, regular housekeeping etc
    • Attends to private issues on behalf of DGCE such as settling utility bills, handling domestic staff, banking & other private errands
    • Performs other assigned duties as delegated by the DGCE from time to time.
    • Always projects a professional image for Oando, due to the nature of clients.

    Key Performance Indicators

    • Effectiveness in managing the DGCE’s daily itinerary
    • Adequacy of secretarial and administrative support provided to the DGCE
    • Level of professionalism displayed and quality of image portrayed of the DGCE’s Office

    Person Specification

    • Good 1st Degree from a reputable tertiary institution
    • 2 - 3 years secretarial/administrative experience within a reputable corporate establishment

    Required Competencies:

    • Organization & time management skills
    • Secretarial and administrative skills
    • Interpersonal Relations/communications skills
    • Office Automation (Word, Excel, PowerPoint; other applications)
    • Oral & Written Communication
    • Reporting skills.
    • Political Savvy.
    • High level of Maturity also required.

    Method of Application

    Interested and qualified candidates should send their CV to: recruitment@Oandoplc.com using "Personal Assistant to Deputy Group Chief Executive" as the subject of the email.

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