Personal Assistant (to Clinical Leads) at Synapse Resource Center

Reports to: Clinical Lead

Job Summary

• The Personal Assistant will provide a comprehensive personal administrative and secretarial service to the Clinical Leads and handle correspondences as directed.

Job Description

• Act as a first point of contact: dealing with correspondences and phone calls.
• Plan and schedule meetings and appointments- both physical and virtual.
• Manage diaries of The Clinical Leads.
• Manage an active calendar of appointments, prepare and compile documents for meets, attend meetings, take action points and take minutes where required.
• Ensure proper collaboration and delegation of duties with other Directorate Admin staff.
• Control access to The Clinical Leads.
• Manage the Clinical Lead’s correspondences, emails and respond appropriately if required.
• Acts as liaison between the Clinical Leads and other Heads of Department.
• Implement and maintain procedures or administrative systems.
• Carry out other administrative duties such as preparing reports, presentations and correspondence for and on behalf of the Clinical Leads.
• Reminds the Clinical Leads of important task and deadlines.

Requirements

• Minimum of B.Sc / HND in any discipline.
• Minimum of 2 years’ experience in a similar role is a must.
• Smart, young and presentable.
• Attention to details
• Excellent Communication Skills is a must.
• Sound usage of Microsoft Office Packages (Word, Excel and PowerPoint).
• Demonstrates solid organization abilities.
• Ability to multitask and take initiative.
• Ability to ensure confidentiality.
• Excellent interpersonal skill
• Should be flexible enough to adapt to the work requirement of the Clinical Leads