Personal Assistant to Ambassador at Embassy of Ireland

Details

• The Embassy of Ireland in Abuja is looking for an Ambassador’s Personal Assistant (PA) to join our team.
• The Ambassador of Ireland in Abuja is accredited to Nigeria, Ghana, Cote d’Ivoire, Senegal and ECOWAS.

Main tasks and responsibilities

• Providing administrative support to the Ambassador, including managing the Ambassador’s schedule, appointments, correspondence, local and regional visits, as well as representation activities
• Assisting with official travel arrangements for the Ambassador, and other senior staff when appropriate
• Managing the weekly diary for other senior Embassy staff, when required
• Liaising with the Nigerian Ministry of Foreign Affairs for all protocol arrangements, including facilitating access to other ministries, federal organisations, and state governments
• Liaising with other sections of the Embassy, the Department of Foreign Affairs and other Government Departments in Ireland, and external agencies as required
• Supervising all of the Residence domestic staff
• Managing representational activities for the Ambassador, including organising events in Nigeria and in secondary accreditations
• Assisting with practicalities regarding delegation visits from Ireland and other external promotional activities
• Providing supporting documents for the Ambassador’s activities
• Maintaining and managing contact and correspondence with the Protocol section at the Ministry of Foreign Affairs and other relevant authorities, including in Ireland’s countries of secondary accreditation. This includes sending, receiving, and filing notes verbale; communicating with customs authorities; and updating diplomatic lists.
• Drafting letters, correspondence and invitations
• Managing the Embassy Contacts Management System

Competence and working experience

• Excellent communication and interpersonal skills; excellent command of English, both written and oral
• Working experience from public authorities, preferably other diplomatic missions, agencies, ministries or other state authorities.
• A good sense of cooperation, organisation and personal responsibility. Ability to work under time pressure.
• A high degree of integrity and a commitment to customer service.
• Computer skills – must be proficient in Word, Excel, and e-mail and internet.
• Legal entitlement to live and work in Nigeria prior to recruitment.

Terms and Conditions

• Working hours: full time, or 37 hours per week.
• Overtime: as appropriate for the job level
• Remuneration: NGN 615,350.00 gross monthly salary
• Benefits: Medical insurance, 13th month salary, pension
• Primary work location: Embassy of Ireland, Abuja
• Start date: Mid-March 2021. There is a 6-month probation period, after which performance is reviewed and a fixed term contract may be offered.

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