Personal Assistant at Stella Maris High School

Job Summary

• We are looking for a responsible Personal Assistant to provide personalized secretarial and administrative support in a well-organized and timely manner.
• You will work on a one-to-one basis on a variety of tasks related to executive director’s working life and communication.

Job Description

• Act as the point of contact between the executive directorand internal/external clients.
• Screen and direct phone calls and distribute correspondence.
• Handle requests and queries appropriately.
• Manage diary and schedule meetings and appointments.
• Must be able to work with calendars.
• Take dictation and minutes.
• Source office supplies.
• Produce reports, presentations and briefs.
• Devise and maintain office filing system.

Skills / Qualifications

• A Bachelors Degree. Arelated certification would be considered an advantage.
• Minimum of 2 years work experience.
• Proven work experience as a Personal Assistant.
• Knowledge of office management systems and procedures.
• Must be Capable of Using MS Office Tools and Google Calender.
• Must be Proficient in English, Hardworking and Honest.
• Outstanding organisational and time management skills.
• Up-to-date with latest office gadgets and applications.
• Ability to multitask and prioritize daily workload.
• Excellent verbal and written communications skills.
• Discretion and confidentiality.