Personal Assistant at Showers Kiddies Publishers Limited

Responsibilities

• Reporting to the managing director and performing personal, secretarial and administrative duties.
• Typing, formatting, and editing reports, documents, and presentations.
• Answering calls on behalf and for the managing director
• Making travel arrangements and general protocol activities .
• Scheduling appointments, maintaining an events calendar, and sending reminders.
• Managing internal and external correspondence on behalf of senior management. Especially the managing director.
• Liaise with IT, Sales, PR and HR teams on daily working activities.
• Liaise with other executives on behalf of the managing director.
• Preparing facilities for scheduled events and arranging refreshments, if required.
• Observing best business practices and etiquette.

Essential Skills

• Bachelor's Degree or any Certification in Personal Assistant and Secretarial training.
• Excellent business practices and etiquette.
• Ability to manage internal and external correspondence.
• Proficiency in appointment scheduling software such as MS Outlook, as well as call forwarding.
• Excellent written and verbal communication skills.
• Exceptional interpersonal skills.
• Discretion and trustworthiness: you will often be party of confidential information
• Organisational skills and the ability to multitask
• The ability to be proactive and take the initiative

Desirable Skills:

• Advanced typing, note-taking, recordkeeping, and organizational skills.
• Extensive experience in creating documents and spreadsheets, using office software such as MS Word, Excel, and PowerPoint.
• Certification in project management, secretarial work, office administration or related training.
• 1-2 years of experience as a personal assistant would be advantageous.