Personal Assistant at Rainoil Limited

Description

To work closely with the Managing Director to provide direct administrative support.

Responsibility

• Screening GMD’s personal phone calls, enquiries and requests, and handle them when appropriate.
• Taking GMD’s messages
• Maintain GMD’s appointment schedule and ensure proper update on meetings.
• Dealing with incoming mail and often corresponding on behalf of the GMD
• Make travel and accommodation arrangements.
•  Liaise with staff, customers, service providers and other visitors.
• Assist with research and report preparation as required.
• Handle personal tasks for GMD as may be required from time to time.
• Liaise with the GMD to schedule meetings.
• Obtain and communicate meeting agenda from convener.
• Circulate meeting agendas and minutes.
• Prepare presentations and papers.
• Record meeting minutes as required
• Circulate approved minutes
• Compile lists of names and addresses that are useful to the organisation, including those of appropriate officials or officers of voluntary

Requirements

• Minimum of four (4) years’ experience in a similar role.
• Minimum of Bachelor’s Degree / HND in Public Relations, Marketing, Finance, Social Sciences or any other relevant discipline.

Desirable:

• Any relevant professional certification is an advantage.