Personal Assistant (PA) to GMD at Proforce Limited

Location: Ode Remo, Ogun

Job Summary

• The Personal Assistant (PA) to the GMD will provide high-level administrative, organizational, and operational support to ensure the smooth running of the GMD’s office.
• The role requires exceptional professionalism, discretion, initiative, and the ability to manage complex schedules, communication, and business operations within the automobile manufacturing industry.

Key Responsibilities
Executive Support:

• Manage the GMD’s daily schedule, calendar, appointments, and travel arrangements.
• Prepare meeting agendas, minutes, action plans, and follow-ups.
• Screen, prioritize, and respond to emails, calls, and correspondence on behalf of the GMD.
• Assist in planning and coordinating internal and external meetings, conferences, and presentations.

Office & Administrative Management:

• Maintain organized filing systems (physical and digital) for confidential documents.
• Draft high-quality letters, memos, reports, and internal communications.
• Coordinate the flow of information between the GMD’s office and various departments.

Business & Operational Support:

• Conduct research, prepare briefs, and compile business reports required by the GMD.
• Support the GMD in monitoring project updates, department reports, KPIs, and operational performance.
• Follow up on assigned tasks across departments to ensure execution and timely feedback.

Stakeholder & Relationship Management:

• Liaise with internal and external partners, clients, suppliers, and government agencies.
• Represent the GMD’s office with utmost professionalism and confidentiality.
• Manage protocol arrangements for official visits, board meetings, and executive guests.

Automotive Industry-Related Tasks:

• Support the GMD with product rollout plans, production updates, and performance dashboards.
• Maintain awareness of automotive market trends, clients, competitors, and regulatory requirements.
• Assist in preparing presentations and reports for automobile exhibitions and industry events.

Requirements & Qualifications
Educational Qualification:

• Bachelor’s degree in Business Administration, Secretarial Studies, Management, or related field.
• Additional certifications in Executive Assistance, Office Management, or Business Communication is an added advantage.

Experience:

• Minimum of 3–5 years’ experience as a Personal Assistant, Executive Assistant, or Administrative Officer—preferably in an automobile manufacturing or engineering/manufacturing company.
• Proven experience supporting senior executives or top management.

Technical Skills:

• Excellent proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
• Strong research, reporting, and document preparation skills.
• Knowledge of the automobile manufacturing environment is highly desirable.
• Ability to manage multiple priorities and tight deadlines.

Soft Skills:

• Strong communication (written and verbal) and interpersonal skills.
• High level of discretion, confidentiality, and professionalism.
• Exceptional organizational, time-management, and multitasking abilities.
• Strong problem-solving skills and attention to detail.
• Emotional intelligence and ability to work in a fast-paced environment.

Salary
N250,000 - N300,000 Monthly.