Personal Assistant at Montaigne Place

Job Summary

• We are seeking a highly organized, proactive, and resourceful Personal Assistant to provide comprehensive administrative and executive support to senior management.
• The ideal candidate will be detail-oriented, able to multitask effectively, maintain confidentiality, and thrive in a fast-paced work environment.

Key Responsibilities

• Manage the executive's calendar, appointments, and meetings.
• Coordinate travel arrangements, itineraries, and accommodation.
• Prepare reports, presentations, correspondence, and meeting minutes.
• Screen calls, emails, and other communications, ensuring timely responses.
• Organize and maintain files, records, and confidential documents.
• Liaise with internal departments and external stakeholders on behalf of the executive.
• Track deadlines, follow up on assigned tasks, and ensure timely completion.
• Handle administrative and personal errands as required.
• Support in planning meetings, events, and other executive engagements.
• Perform other duties as assigned.

Requirements

• Bachelor's degree in Business Administration, Human Resources, or a related field.
• Minimum of 3–5 years' experience as a Personal Assistant, Executive Assistant, or in a similar role.
• Excellent written and verbal communication skills.
• Strong organizational, time management, and multitasking abilities.
• High level of professionalism, discretion, and integrity.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to work independently, prioritize tasks, and meet tight deadlines.