Personal Assistant at Mechanic on the Go

Mechanic On The Go, a dynamic automotive service provider in Ikeja, Lagos, is seeking a proactive and organized individual to fill the role of Personal Assistant to the CEO. If you are detail-oriented, possess excellent communication skills, and are proficient in managing schedules and financial data using Excel, we invite you to join our team.

Responsibilities:

1. Communication Management:

   • Receive and manage incoming calls, leads, and messages on behalf of the CEO.
   • Prioritize and organize customer complaints and queries for prompt resolution.

2. Service Scheduling:

   • Coordinate and schedule home services and workshop services based on customer needs.
   • Liaise with the service advisor and technicians to ensure efficient deployment.

3. Data Management:

   • Use Excel to log financial transactions, including revenue and expenses.
   • Maintain an organized database of customer details, including car make models and history of repairs done.

4. Appointment Coordination:

   • Schedule and coordinate appointments for the CEO, including meetings, calls, and business engagements.
   • Prepare and distribute meeting agendas and follow-up on action items.

5. Administrative Support:

   • Provide administrative support to the CEO, including drafting emails, preparing documents, and managing filing systems.
   • Assist in the preparation of reports and presentations.

Qualifications:

1. Organizational Skills:

   • Strong organizational skills with the ability to manage multiple tasks efficiently.
   • Attention to detail and a commitment to accuracy.

2. Communication Skills:

   • Excellent verbal and written communication skills.
   • Professional and courteous demeanor in handling customer inquiries.

3. Excel Proficiency:

   • Advanced skills in Microsoft Excel for data entry, analysis, and reporting.
   • Ability to create and maintain organized spreadsheets.

4. Adaptability:

   • Ability to adapt to changing priorities and handle unexpected tasks with composure.
   • Proactive mindset in anticipating and addressing potential issues