Personal Assistant at Mary Dinah Foundation

Position Overview:

• We are seeking an exceptional Personal Assistant to provide proactive and organized administrative and personal support to our CEO.
• The ideal candidate will be adept at managing a wide range of tasks and responsibilities with precision and efficiency.

Duties and Responsibilities:

• Coordinate and manage the CEO's calendar, ensuring seamless scheduling of appointments and meetings.
• Arrange domestic and international travel logistics, including flights, accommodations, and ground transportation.
• Organize and maintain electronic files, ensuring easy accessibility for the CEO.
• Act as the primary contact for individuals attempting to reach the CEO.
• Draft, edit, and proofread correspondence, emails, reports, and other documents on behalf of the CEO.
• Handle sensitive and confidential information with the utmost discretion.
• Exercise sound judgment in decision-making and problem-solving.
• Undertake any additional responsibilities assigned by the CEO.

Skills and Competencies Required:

• Bachelor’s degree in a relevant field.
• Proven experience as an Executive or Personal Assistant or in a similar role.
• Strong organizational skills with the ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
• Exceptional interpersonal and communication skills (written and oral).
• Proficient in Microsoft Office applications (MS Word, Excel, PowerPoint).
• Enthusiastic, imaginative, energetic and creative approach with a ‘can-do’ attitude.
• Uphold discretion and confidentiality in handling sensitive information.
• A resourceful team-player capable of working independently.
• Demonstrated success in multicultural environments.

Salary: Three Hundred Thousand Naira (N300,000).

Success Factors:

• The Personal Assistant will be capable of multi-tasking, rapid decision making, have initiative, drive as well as high emotional intelligence.
• Successful MDF team members have a strong commitment to teamwork and accountability, thrive in evolving and challenging environments, and make effective written and verbal communication a priority.
• MDF team members represent the agency both during and outside work.
• Team members are expected to conduct themselves in a professional manner and respect local laws, customs and MDF’s policies, procedures, and values at all times and in all in-country venues.

Additional Information:

• In the spirit of our founder and namesake, MDF is dedicated to building an inclusive workforce where diversity is valued and promoted.
• We are an Equal Opportunity Employer (EOE) where all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, sexual orientation, gender identity, genetic information, disability, or protected veteran status.
• This job posting summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties.
• This document is intended to outline the main duties of the job and does not constitute a contract of employment. Management reserves the right to review and revise this document at any time.