Personal Assistant, Legal at Standard Chartered Bank

Ref No: 2100030148
Employee Status: Permanent
Job: Business Support and Management

The Role Responsibilities
Generic:

• Manage the department's filing system
• Act as Secretary for the Division's meetings
• Assist Head of Legal with administrative efficiency in the department
• Assist Head of Legal with Personal Policy Implementation
• Assist with the collation of competitive Data Analysis
• Act as Supply Chain Liaison Officer
• Maintain responsibility for Service Quality Initiative in the Department
• Company Secretarial support
• Act as administrative liaison officer with vendors, external bodies, external counsel and members of the West Africa Legal team.
• Any other role as may be assigned by the Head of Legal / Company Secretary.

Legal / Company Secretariat:

• Assist with the automation of legal documentation templates.
• Assist in process governance committees and operational risks committees.
• facilitate the execution and sealing of documents
• Maintenance of the department’s files and documents
• Receipt and distribution of all mails, documents and other correspondences
• Co-ordinate Notices / Logistics for all Board Meetings and Board - related events
• Ensure deliverables for Head, Legal/Company Secretary for Management meetings
• Monitor and report on legal spend
• Monitor and report on quality of services provided by vendors
• Any other role assigned by the Head, Legal / Company Secretary.

Processes:

• Arrangement of all internal and external meetings for Head, Legal/Company Secretary
• Custody of all (physical & electronic) files and items for Head, Legal/Company Secretary
• Follow up on action points agreed at meetings
• Follow up to ensure all deadlines are met and escalate exceptions
• Maintenance of department’s registers
• Any other role assigned by the Head, Legal / Company Secretary.

People and Talent:

• Maintenance of service metrics and performance standards in the department
• Maintenance of department’s registers
• Collation and management of the department’s leave plan and handover process
• Completion of Job Objectives and Job Descriptions for the department
• Collation of departmental surveys
• Implementation of agreed Training and Capacity Development plans
• Any other assignment assigned by the Head, Legal / Company Secretary

Risk Management:

• Follow up to ensure all deadlines are met and escalate exceptions
• Record keeping and Audit trail management
• Any other assignment assigned by the Head, Legal / Company Secretary.

Governance:

• Assist with the provision of reports to relevant Group and business risk and control committees and management groups where required.
• Undertake project implementation review as indicated by the Head, Legal/Company Secretary
• Any other assignment assigned by the Head, Legal/Company Secretary
• Arrangement of all internal and external meetings for Head, Legal/Company Secretary
• Custody of all (physical & electronic) files and items for Head, Legal/Company Secretary
• Follow up on action points agreed at meetings
• Maintenance of service metrics and performance standards in the department
• Maintenance of department’s registers
• Collation and management of the department’s leave plan and handover process
• Completion of Job Objectives and Job Descriptions for the department
• Collation of service breakdown/ enhancement and customer complaints
• Collation of departmental survey
• Implementation of agreed Training and Capacity Development plans
• Record keeping and Audit trail management
• Liaison with vendors on services and products needed for the department’s operations
• Any other assignment assigned by the Head, Legal / Company Secretary.

Regulatory & Business Conduct:

• Display exemplary conduct and live by the Group’s Values and Code of Conduct.
• Develop and maintain good relationships with internal and external business stakeholders at appropriate levels ensuring an open and cooperative environment
• Take personal responsibility for embedding the highest standards of ethics, including regulatory and business conduct, across Standard Chartered Bank. This includes understanding and ensuring compliance with, in letter and spirit, all applicable laws, regulations, guidelines and the Group Code of Conduct.

Our Ideal Candidate

• Law Degree with a minimum of a second-class grade
• General high level of computer literacy
• Good communication and interpersonal skills
• Ability to use own initiatives
• Attention to details
• Excellent written skills (English)
• In compliance with the National Youth Service Corps (NYSC) Act of 2004, all applicants should ensure that they have completed the mandatory NYSC program. A discharge certificate will be required as evidence of completion of the program.