Personal Assistant at Klasha

About the role

We are looking for a personal assistant to perform a variety of administrative tasks and support our company’s senior-level managers. To be successful in this role, you should be well organised, have excellent time management skills, and should be able to act without guidance. Ultimately, you will contribute to the efficiency of our business by providing personalised and timely support to executive team members. 

Responsibilities

• Act as the point of contact among executives, employees, clients and other external partners
• Manage information flow in a timely and accurate manner
• Manage executives’ calendars and set up meetings
• Make travel and accommodation arrangements
• Rack daily expenses and prepare weekly, monthly or quarterly reports
• Oversee the implementation of other administrative and operational duties
• Act as an office manager by keeping up with office supplies inventory and reports
• Vet information for internal and external communication – agreements, emails, presentations, reports
• Take minutes during meetings with external partners
• Screen and direct phone calls and distribute correspondence

You should apply if you have

• Work experience as an executive assistant, personal assistant, or similar position
• Outstanding organisational and time management skills
• Familiarity with office gadgets and applications (Google Workspace, Asana, Slack etc)
• Excellent verbal and written communication skills
• Discretion and confidentiality

Key Competencies

• Attention to detail
• People skills
• Problem solving
• Multitasking
• Organisational skills
• Persuasion