Personal Assistant at Hamilton Lloyd and Associates

Job Summary

• The successful candidate would work closely with the President & CEO to provide administrative support, usually on a one-to-one basis. The candidate would help President & CEO to make the best use of his time by dealing with secretarial and administrative tasks. The candidate needs to acquire extensive knowledge of the organisation in which he/she work. They need to know who key personnel are (both external and internal) and understand the organisations aims and objectives.

Accountabilities (Responsibilities)

• Devising and maintaining office systems, including data management and filing of the President & CEO’s office.
• Arranging travel, visas and accommodation and, occasionally, travelling with the President & CEO to take notes or dictation at meetings or to provide general assistance during presentations.
• Screening phone calls, enquiries and requests, and handling them when appropriate.
• Meeting and greeting visitors at all levels of seniority.
• Organising and maintaining diaries and making appointments.
• Dealing with incoming email, faxes and post, often corresponding on behalf of the President & CEO.
• Carrying out background research and presenting findings.
• Producing documents, briefing papers, reports and presentations.
• Organising and attending meetings and ensuring the President & CEO is well prepared for meetings.
• Liaising with clients, suppliers and other staff on behalf of the President & CEO.

Educational Qualification and professional qualification

• University Degree in Engineering or any related field.
• Membership of professional bodies; e.g. Nigerian Society of Engineers, National Association of Petroleum Explorationists (NAPEE), Society for Petroleum Engineers (SPE), registration with COREN etc. shall be an advantage.

Years of experience : 

• Minimum of 5 years of experience in oil and gas sector, preferably upstream.

Competencies: The incumbent must have proficient knowledge, skills and abilities in the following areas:

• Resource Planning
• Business knowledge
• Excellent interpersonal skills
• Editing and proofreading skills
• Verbal and written communication skills
• Attention to accuracy and detail in all aspects of responsibilities
• Proficient computer skills
• Organizational skills

Interpersonal Competencies

• Honesty, integrity and loyalty of highest order.
• Devotion, diligence, dedication and discipline.
• Proactive, self driven, detail and result oriented with a positive outlook.
• Good personality, matured and credible.
• Candidate must be delivery conscious and should be able to listen to instructions at all times.