Personal Assistant at Eden Solutions and Resources

JOB SUMMARY

A client of ours is seeking to employ a personal assistant. This client is a female, a high net worth individual and with a very busy schedule. The ideal candidate will also be an excellent communicator and will have experience in managing different schedules.

Responsibilities

• Act as the point of contact between the Managing Director [Female] and internal/external clients
• Screen and direct phone calls and distribute correspondence
• Handle requests and queries appropriately
• Manage diary and schedule meetings and appointments
• Make travel arrangements
• Take dictation and minutes
• Source office supplies
• Produce reports, presentations and briefs
• Devise and maintain office filing system
• Reporting to senior management and performing secretarial and administrative duties.
• Typing, formatting, and editing reports, documents, and presentations.
• Entering data, maintaining databases, and keeping records.
• Liaising with internal departments, answering calls, and making travel arrangements.
• Managing internal and external correspondence on behalf of senior management.
• Scheduling appointments, maintaining an events calendar, and sending reminders.
• Copying, scanning, and faxing documents, as well as taking notes.
• Preparing facilities for scheduled events and arranging refreshments, if required.
• Ordering office supplies and replacements, as well as managing mail and courier services.
• Observing best business practices and etiquette.
• Overseeing Staff activities in the private home of the MD.

Requirements

• Proven work experience as a Personal Assistant
• Knowledge of office management systems and procedures
• MS Office and English proficiency
• Outstanding organizational and time management skills
• Up-to-date with latest office gadgets and applications
• Ability to multitask and prioritize daily workload
• Excellent verbal and written communications skills
• Discretion and confidentiality
• Bachelor’s degree

Application:

Interested and qualified applicants should send their CVs (in PDF) to corporatejobs@edensrpeople.com  Only those who meet the criteria will be contacted.