Personal Assistant at ECLAT HR Consulting

Responsibilities

The ideal candidate will (but is not limited to):

• Manage, coordinate, and maintain calendar of the Director including appointments, meetings, and travel.
• Organize internal and external meetings for the Director, ensuring all requirements such as venue, equipment, presentations, and agendas are prepared.
• Arrange the Director's travel logistics, including flights, visa requirements, hotel accommodation, car rental, meeting schedules during travel, and expense reports.
• Monitor and respond to communications (including complaints) to the Director's office, handling phone calls, emails, walk-ins, and ensuring proper departmental distribution.
• Provide secretarial support for meetings, including drafting and circulating agendas, preparing minutes, sending meeting reminders, confirming venues, and arranging refreshments.
• Assist in coordinating and tracking interior design projects.
• Assist the MD's children with school assignments, leveraging teaching experience.
• Handle personal errands and tasks assigned by the MD.

Perform additional duties as required.

Requirement

• A graduate in Administration/ Management
• Minimum of 2years Administrative/ PA Experience.
• Proficiency in Microsoft Office Programs especially Word and PowerPoint.

Required Competencies:

• Keen attention to details.
• Excellent planning and organizing skills.
• Ability to prioritize assignments and tasks.
• Ability to deliver on assigned mandates.
• Demonstrable leadership abilities.
• Excellent communication skills.
• Team building techniques.
• Skilled in the art of multitasking