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  • Posted: Jan 28, 2021
    Deadline: Jan 29, 2021
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    Personal Assistant


    • Format information for internal and external communication – memos, emails, presentations, reports etc.
    • Represent the CEO in calls and meetings when unavailable
    • Act as the point of contact between all stakeholders in multiple capacities
    • Manage information flow in a timely and accurate manner
    • Prepare weekly, monthly and quarterly reports
    • Review print and online resources to gather information
    • Manage the CEOs schedule and ensure optimum efficiency in all operations
    • Perform various office and administrative duties to assist the CEO
    • Organize files and make travel, meeting and event arrangements
    • Take minutes of meetings attended with the CEO and circulate accordingly
    • Plan and design the organisational programme portfolio consisting of multiple projects
    • Create and implement guidelines for evaluating the programme's strengths and areas where improvement is required.
    • Assign tasks to project team members to ensure project objectives are completed as required.
    • Ensure effective quality assurance and the overall integrity of each project throughout the project life cycle.
    • Ensure project execution on time and within budget, in accordance with the developed Project Management Plan
    • Proactively monitor schedule and quality, resolving issues and initiating appropriate corrective action
    • Collect and analyse project performance data for accurate management decisions 
    • Ensure appropriate allocation of all resources and skills across each project
    • Manage third party contributions to the projects
    • Professionally manage communications with all internal and external stakeholders
    • Initiate extra activities and other management interventions wherever gaps in the projects are identified or issues arise.
    • Develop and achieve operational objectives by contributing information and recommendations to strategic plans and reviews; preparing and completing action plans as communicated by Executive Management
    • Observe and identify market trends; determine system improvements and implement change.
    • Excellently coordinate programme portfolio and professionally manage the project inter-dependencies.
    • Perform other duties as assigned.

    Method of Application

    This job has expired. Application is no longer allowed

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