Personal Assistant at Diya, Fatimilehin & Co

Responsibilities

• Acts as the point of contact between Management and internal/external clients
• Welcomes guests hospitably and with professionalism
• Answers and screens phone calls for Management
• Manages internal and external correspondence on behalf of Management
• Maintains the calendar of the Management, schedules appointments, meetings and sends reminders as appropriate
• Makes travel arrangements
• Prepares, formats and edits letters, documents, reports and presentations
• Devises and maintains the office filing system
• Monitors and orders office supplies
• Ensures the cleanliness, functionality and warm ambience of the office
• Prepares facilities for scheduled events and arranges refreshments, where required
• Handles inquiries, requests, and queries appropriately
• Attends meetings with Management (if required) or on behalf of Management
• Takes detailed minutes of meetings, follows up on action points, and provides feedbackSkills
• Strong interpersonal skills
• Proactive approach to problem-solving
• Strong time-management and organization skills
• Attention to details
• Up-to-date with the latest office gadgets and applications
• Ability to multitask and prioritize daily workload
• Excellent verbal and written communication skills
• Discretion and confidentiality

Requirements

• Bachelor’s degree in business administration or business management
• A degree in estate management would be an added advantage
• 2 to 3 years of proven experience in an administrative role (receptionist, secretary, administrative assistant or office manager)