Personal Assistant at Cedarcrest Hospitals

Reports to: The Chairman.

Purpose of the Role

• The Personal Assistant to the Chairman is responsible for providing administrative and operational support services to the Chairman.

Key Performance Area
This job description is not exhaustive and will evolve as the Company’s organizational needs change.

• Act as the point of contact between the Chairman and the Company’s internal/external clients.
• Screen and direct phone calls and distribute correspondence.
• Control access to the Chairman
• Handle requests and queries appropriately.
• Manage diary and schedule meetings and appointments.
• Make travel arrangements.
• Take dictation and minutes.
• Source office supplies.
• Produce reports, presentations and briefs.
• Devise and maintain office filing system.
• In exceptional situations, responsible for acting on behalf of or representing the Chairman in some meeting as may be directed.
• Ensure the Chairman is fully briefed on, or prepared for any engagements he is involved in.
• Keep and maintain an accurate record of papers and electronic correspondence on behalf of the Chairman.
• Preparing agendas and minutes of meetings.
• Handle logistics like clinic schedule and office maintenance
• Ensure MDCN yearly renewal of license for the Chairman.
• Any other duties as may reasonably be required.

Education, Certification & Experience Requirements

• Bachelor's Degree or HND in Business Administration, Secretarial study or related field.
• 3-5 years PA/secretarial, HR experience at a mid/senior level.
• Knowledge and experience in human management will be an added advantage.
• Knowledge of office management systems and procedures.
• MS Office and English proficiency.

Profile Requirements:

• Outstanding organizational and time management skills.
• Up-to-date with latest office gadgets and applications.
• Ability to multitask and prioritize daily workload.
• Excellent verbal and written communications skills.
• Must be action oriented with excellent follow through Accountability.
• Discretion and confidentiality.