Personal Assistant at Cainergy International Limited

Job Duties/ Responsibilities/ Accountabilities:

• Administrative Support: Writing and editing emails, preparing proposals, drafting memos, and preparing communications on behalf of the Executive Director. Organising meetings, including scheduling, sending reminders, and arranging catering as necessary.
• Communication Management: Analysing and summarising incoming memos, submitting and distributing them as needed. Maintaining open communications with various teams, providing information and documents, and meeting regularly with operations.
• Calendar Management: Managing the Executive Director’s calendar, including making appointments and prioritising sensitive matters.
• Document Handling: Keeping records of corporate documents, records, and reports. Collaborating with project workers to formulate contract documents.
• Financial Tasks: Perform basic finance and budget tasks, book travel arrangements for the Executive Director, and manage expenses.
• Act as a liaison between the Executive and internal/external stakeholders, facilitating effective communication and collaboration.
• Manage confidential information with utmost discretion and professionalism.
• Any other ad hoc duties as and when required by the Executive

Requirements

• Bachelor's degree in Business Administration or related field.
• Proven experience in a similar position, preferably supporting C-level executives or senior management.
• A flexible approach to work and the ability to adapt to changing schedules and priorities.

Experience Required

• Five(5) years of experience with a minimum of Three (3) years experience working with Chief Executives/Executive Directors

Skills Required

• Customer Service
• Integrity
• Innovation
• Teamwork
• Professionalism
• Enthusiasm
• Quality
• Excellent analytical and numerical skills.
• Effective time management skills.
• Strong communication (verbal and written) skills.
• People and time management
• Report writing and presentation.
• Protection of Confidential Information.
• Outstanding problem-solving and decision-making skills
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook)

Salary