Latest Jobs at S&L Consulting Limited

Job Description

As a PA, you're often a manager's first point of contact with people from both inside and
outside the organization. Tasks will include:

• Acting as a first point of contact: screening phone calls, enquiries and requests, and handling them appropriately on behalf of the CEO.
• Reading, monitoring, responding to the incoming emails , Screening and directing phone calls, distributing correspondence, answering calls and liaising with clients competently on behalf of the CEO.
• Managing diaries, planning and organizing meetings and appointments, often controlling access to the manager/executive
• Organizing events and conferences
• Reminding the CEO of important tasks and deadlines 
• Organizing and attending meetings and ensuring the CEO is well prepared for meetings.
• Typing, compiling, preparing reports, presentation documents, briefing papers and correspondences on behalf of the CEO.
• Taking notes, action points and writing minutes during meetings.
• Meeting and greeting visitors at all levels of seniority.
• Devising/maintaining office systems, including database management and filing systems.
• Booking and arranging travel, visas and accommodation, and occasionally travelling with the manager to take notes or dictation at meetings or to provide general assistance during presentations.
• Carrying out background research and presenting findings.
• Liaising with clients, suppliers and other staff.
• Delegating work in the manager's absence.
• Sourcing and ordering stationery and office equipment.
• Managing ad hoc projects.
• Implementing and maintaining procedures/administrative systems.
• Collating and filing expenses.

Qualifications

Qualifications

• A Bachelor’s degree in business administration, secretarial studies or management.
• Proven 2 years of work experience as a Personal Assistant.
• Knowledge of office management systems and procedures
• Up-to-date with latest office gadgets and applications
• Computer literacy Efficiency
• High degree of self respect

Key Skills

• Discretion, trustworthiness, confidentiality and understanding : you will often be party of confidential information.
• Flexibility and adaptability to juggle a range of different tasks and to work extra hours to meet deadlines
• Flexibility and adaptability
• Excellent verbal and written communications skills
• Well-developed time management skills , Organizational skills and the ability to multitask and prioritize daily workload.
• The ability to be proactive and take the initiative
• Tact and diplomacy
• The ability to research, digest, analyze and present material clearly and concisely
• The ability to work under pressure and to tight deadlines.
• Excellent interpersonal skills
• The ability to work on your own initiative
• Honesty and reliability
• Attention to detail