Operations Coordinator at Build a Tech Incubator & Workspace

JOB DESCRIPTION FOR

Build-a-Tech Incubator & Workspace is a hardware technology accelerator with a mission to equip start-ups with cutting-edge resources and custom-tailored mentorship. Build-a-Tech helps entrepreneurs design, build and manufacture products that address everyday quality-of-life issues. You will have the opportunity to work in a world-class workspace, interface with tech innovators as well as collaborate on a global scale. The details of the position are as follows.

BASIC JOB FUNCTION:

Support our day-to-day operations, Manage office tasks, coordinate schedules, and ensure smooth communication between departments. The ideal candidate thrives in a dynamic environment and excels at multitasking while maintaining a positive and professional demeanour.

CLASSIFICATION: Administrative Personel

WORK HOURS: Monday to Friday | 09:00 AM to 05:00 PM

Saturday | 09:00 AM to 05:00 PM (1 per month)

SALARY:  ₦70,000 to ₦100,000 Monthly determined by relevant years of experience, qualifications and education

DUTIES & RESPONSIBILITIES:

• Serve as the first point of contact for inquiries, clients, and visitors.
• Manage calendars, appointments, and schedules for the team, ensuring efficiency in daily operations.
• Maintain and organise company records, files, and databases, ensuring confidentiality.
• Prepare and distribute correspondence, reports, and presentations as needed.
• Oversee office supplies inventory and place orders as necessary.
• Coordinate meetings, including booking venues, preparing agendas, and taking minutes/meeting notes.
• Handle basic bookkeeping tasks, such as invoicing, expense tracking, and budget monitoring.
• Provide administrative support to team members and leadership as required.
• Assist in onboarding new employees, including scheduling training and managing documentation.
• Ensure compliance with company policies and procedures.

REQUIRED SKILLS:

• Familiarity with project management tools (e.g., Jira).
• Basic understanding of bookkeeping or accounting principles.
• Experience in a technology or fabrication-focused company is a plus.

Qualifications:

• A Bachelor’s degree or its equivalent
• Proven experience in an administrative or office management role.
• Proficiency in office software, including Google Workspace and Slack
• Excellent communication and interpersonal skills.
• Strong organisational and multitasking abilities.
• Ability to maintain discretion and handle sensitive information.
• Problem-solving mindset with a proactive approach to tasks.

EDUCATION:

Experience and proficiency in the above Duties & Responsibilities and Required Skills sections will be weighed above any educational qualifications. Applicants not possessing the above-listed degrees should not be discouraged from applying.

It is preferred that applicants possess a Bachelor\'s Degree in a Science or related field.