Operations Assistant - Yobe at Palladium Group

Primary Duties And Responsibilities

The Operations Assistant (Yobe) will:

• Work with the Technical Team to coordinate activities at the state level.
• Support with management of logistics for Staff, consultants and stakeholders.
• Support the FACO in administering project activity/staff travel advances.
• Ensure smooth operations at the Kaduna office and coordinate any travel logistic support required by the state team.
• Manage accommodation booking for Lafiya Programme events.
• Work with the security team by providing journey management updates as required.
• Provide initial review of all invoices/payment requests and initiate timely action in line with Project procedures/processes towards processing such payments.
• Assist in procurement, clarifying specifications, analyzing quotations, and seeking for approval, ensuring purchases are made according to approved specification, price, quantity, and quality inclusive.
• Provide cover in the event of the absence of the FACO from duty.
• Ensure office equipment and facilities are always in good working condition.
• Support in maintenance of fixed assets register by updating asset register, issue of asset movement for signing and approval, outdoor asset repair permission, etc.
• Ensure vehicle maintenance is done satisfactorily and in accordance with Palladium policies.
• In liaison with the FACO, ensure adequate maintenance of all Kaduna Office financial records. Communicate pressing operations issues to the FACO for technical assistance and further directives.
• Any other related activities to be assigned by the FACO.

Required Qualifications

• University Degree or its equivalent in Business Administration, Accounting, Project Management or Social Sciences
• Progressive office management and administration experience.
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook), and familiarity with office equipment (Printers, Scanners and copiers).
• Excellent cross-cultural communication and interpersonal skills demonstrated by ability to interact professionally with culturally and linguistically diverse staff, clients and consultants.
• Excellent oral and written communication.
• Strong use of English and ICT.
• In-country working experience in Northern Nigeria or similar environments is desirable.

Key Competencies And Professional Expertise Required

• Track record of delivery in setting up and closure of operations functions of large programmes
• Ability to work independently as part of a team.
• Strong knowledge of inventory systems is highly desirable.
• Strong management and people handling skills.
• Ability to manage multiple tasks and deadlines.