Operations Assistant at IITA - International Institute of Tropical Agriculture

DUTIES:

• Calculate and impute charge backs into the oracle data base
• Perform prompt update of the asset register into the oracle data base.
• Ensure proper record keeping of stocks, including cleaning items, stationaries e.t.c
• Perform issuance and record keeping of diesel and fuel.
• Ensure balancing of all stocks in the Station.
• Ensure that assets and furniture are moved with authorization.
• Prepare Requisitions, LPOs etc. in the Oracle data base.
• Prepare expense reports, requisitions etc. for staff without computer systems in the oracle data base.
• Prepare reports, presentations, and correspondence as required.
• Support procurement activities, including inventory management etc.
• Liaise with vendors, service providers, and contractors to ensure timely delivery of services.
• Track and give report on key performance indicators (KPIs) for the Station.
• Assist in on-boarding new staff by preparing resources and conducting orientations
• Perform any other duty as may be assigned by the Supervisor

Requirements

QUALIFICATION:

• BSc/HND in Business Administration, Finance, Accounting, Operations Management or related field with a minimum of two (2) years' experience performing a similar role in a well-structured environment.

COMPETENCIES:

The ideal candidate must:

• Be proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook)
• Be proficient in the use of software like Oracle etc
• Be familiar with inventory management tools is a plus
• Have strong organizational and multi-tasking skills
• Have excellent communication, problem solving skills
• Have ability to work independently and as part of a team, and pay attention to details
• Be proactive, resourceful and able to prioritize tasks effectively
• Be flexible and adaptable to changing circumstances
• Be committed to maintaining confidentiality and professionalism