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  • Posted: Jan 20, 2025
    Deadline: Not specified
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    The International Institute of Tropical Agriculture (IITA) is one of the world's leading research partners in finding solutions for hunger, malnutrition, and poverty. Our award-winning research for development (R4D) addresses the development needs of tropical countries. We work with partners to enhance crop quality and productivity, reduce producer and consu...
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    Operations Assistant

    DUTIES:

    • Calculate and impute charge backs into the oracle data base
    • Perform prompt update of the asset register into the oracle data base.
    • Ensure proper record keeping of stocks, including cleaning items, stationaries e.t.c
    • Perform issuance and record keeping of diesel and fuel.
    • Ensure balancing of all stocks in the Station.
    • Ensure that assets and furniture are moved with authorization.
    • Prepare Requisitions, LPOs etc. in the Oracle data base.
    • Prepare expense reports, requisitions etc. for staff without computer systems in the oracle data base.
    • Prepare reports, presentations, and correspondence as required.
    • Support procurement activities, including inventory management etc.
    • Liaise with vendors, service providers, and contractors to ensure timely delivery of services.
    • Track and give report on key performance indicators (KPIs) for the Station.
    • Assist in on-boarding new staff by preparing resources and conducting orientations
    • Perform any other duty as may be assigned by the Supervisor

    Requirements

    QUALIFICATION:

    • BSc/HND in Business Administration, Finance, Accounting, Operations Management or related field with a minimum of two (2) years' experience performing a similar role in a well-structured environment.

    COMPETENCIES:

    The ideal candidate must:

    • Be proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook)
    • Be proficient in the use of software like Oracle etc
    • Be familiar with inventory management tools is a plus
    • Have strong organizational and multi-tasking skills
    • Have excellent communication, problem solving skills
    • Have ability to work independently and as part of a team, and pay attention to details
    • Be proactive, resourceful and able to prioritize tasks effectively
    • Be flexible and adaptable to changing circumstances
    • Be committed to maintaining confidentiality and professionalism

    Method of Application

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