Officer Manager at CMTrading

Job Description

• We are seeking a detail-oriented and organized Part-Time Office Manager to oversee the daily administrative operations of our office. As the Office Manager, you will play a crucial role in maintaining a smooth and efficient work environment.
• This position is ideal for someone who excels in multitasking, communication, and problem-solving and is looking for a part-time role that offers flexibility and the opportunity to contribute to a thriving office.

JOB DESCRIPTION (Key Responsibilities):

• Administrative Coordination: Manage and coordinate day-to-day administrative tasks, including scheduling appointments, managing emails, and handling phone calls. Ensure efficient communication within the office.
• Facility Management: Maintain the office environment by overseeing cleanliness, organization, and supplies. Coordinate repairs and maintenance as needed.
• Document Management: Create, edit, and organize documents, presentations, and reports. Ensure proper filing and documentation of important information.
• Visitor and Guest Management: Greet and assist visitors and guests, ensuring a welcoming and professional atmosphere. Manage visitor logs and security protocols.
• Expense Tracking: Assist with tracking office expenses, processing invoices, and maintaining expense records. Coordinate with the finance department as needed.
• Travel Arrangements: Help with making travel arrangements for employees, including booking flights, accommodations, and transportation.
• Event Coordination: Assist in planning and coordinating office events, meetings, workshops, and team-building activities.
• Communication: Serve as a point of contact for internal communication and disseminate information within the office. Maintain a positive and collaborative work environment.
• Vendor and Supplier Relations: Manage relationships with office suppliers and vendors. Place orders for office supplies and ensure timely deliveries.

REQUIREMENTS (Skills & Qualifications):

• High school diploma or equivalent; additional administrative or office management certifications are a plus.
• Proven experience in an administrative or office management role.
• Strong organizational and multitasking skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and basic computer skills.
• Excellent communication and interpersonal abilities.
• Attention to detail and problem-solving skills.
• Ability to maintain confidentiality and handle sensitive information with professionalism.
• Positive attitude and the ability to work both independently and as part of a team.
• Flexibility and adaptability to changing priorities.

BENEFITS:

• We offer an attractive remuneration package based on qualifications and experience.
• Professional Growth Opportunities.
• Cross-functional Collaboration.
• Mentoring and open forum for career enhancement
• Dynamic, Multinational and Multicultural Environment
• Work-Life Balance.