Office Support Assistant at Pause Factory

Job Summary

• The Office Assistant provides administrative and clerical support to ensure the smooth and efficient operation of the office.
• The role involves handling routine office tasks, supporting staff, managing records, and maintaining an organized work environment.

Job Description
Administrative Duties:

• Answer and direct inquiries professionally
• Receive, sort, and distribute incoming correspondence and documents

Office Support:

• Manage office supplies and place orders when necessary
• Ensure office equipment is functional and report faults when needed
• Support staff with day-to-day administrative tasks

Record Keeping & Documentation:

• Maintain accurate records and databases
• Assist with data entry and document updates
• Keep confidential information secure and properly stored

Front Desk & Visitor Support:

• Welcome and assist visitors and clients
• Ensure a professional and organized reception area

General Office Maintenance:

• Keep work areas tidy and organized
• Assist in coordinating logistics for meetings, trainings, or events.
• Perform other duties as assigned by management

Required Skills & Qualifications

• Minimum of a secondary school certificate or relevant qualification
• Proven experience in an administrative or office support role (preferred)
• Basic computer skills (MS Word, Excel, email)
• Good communication and interpersonal skills
• Strong organizational and time-management abilities
• Attention to detail and ability to multitask

Personal Attributes

• Professional and courteous demeanour
• Reliable and punctual
• Willingness to learn and take initiative
• Ability to work independently and as part of a team.