Office Receptionist at BDS Consult

 Main purpose of the job

• Responsible for handling front office reception and administration duties, including greeting guests and making them comfortable, answering phones, handling company inquiries, and sorting and distributing mail.
• To effectively handle and manage the administration of the office efficiently and effectively to ensure a smooth flow of operational activities in the office.

Key responsibilities

Running the Office administration effectively includes :

• Ensuring the office is opened by 7.30am and securely locked after closing hours on a daily basis.
• Ensures neatness of the office and safety of the environment.
• Welcomes and receives visitors by greeting them, in person or on the telephone; answering or referring inquiries.
• Attending to telephone calls and jotting down messages.
• Proper arrangements of files and records.
• Taking notes and writing minutes of meeting.
• Ensuring the toilets are clean for staff and customer’s usage.
• Restricting unauthorized access to the office, files and computer system.
• Ensuring that all office equipments are properly maintained and in working condition at all times.
• Ensuring that the office Generator is properly maintained and in working condition at all times. Where there is a breakdown or repair is needed, this should be immediately treated as appropriate.
• Buying of petrol for the running of the office generating sets. 
• Contributes to team effort by accomplishing related results as needed.
• Running errands for the office and delivering/pickup of documents from clients
• Carries out other duties as may be assigned by Line Manager/Managing Partner.

Financial responsibility :

• Maintaining an effective Petty cash system of all payments and expenses incurred by the company.
• Keeping appropriate records of the supporting documents and receipts/invoices.
• Perform basic bookkeeping, filing, and clerical duties.
• Maintaining appropriate files for all clients of the company.

Key personal qualities

• Matured, Friendly and accommodative
• Ability to learn and adapt very fast.
• Ability to work under pressure
• Well organized.
• Positive attitude and Mindset.
• Ability to maintain confidentiality.
• Ability to work independently without supervision.
• Possession of Integrity and high level of initiative and intelligence.

Qualification

• OND iN accounting or any finance related studies.
• Minimum of 2 years experience
• Ability to use Microsoft words and Excel is compulsory.