Office Manager at mPharma

Position Description

• This role will entail effective administration of mPharma office by providing adequate support to all employees within the company.
• The incumbent is also to ensure proper management of the office and to provide great customer experience to all employees in mPharma. 

Responsibilities 

• Organizes and maintains record-keeping systems for correspondence, documents, materials or records; sets up files as per established methods; records or logs incoming and outgoing information. 
• Responds to requests for administrative support and assistance to the entire office.
• Liaise with internal and external correspondence
• Undertakes ad-hoc project related duties within the office under supervision
• Maintains schedule/calendar as instructed and makes appointments
• Makes arrangements for meetings by scheduling facilities and services; notify attendees or participants of time and place.
• Performs other duties that may be peculiar to each department.
• Provide travel support to all employees (booking of flights, accommodation, airport pick up, e.t.c ) 
• Track Petty cash issued monthly by finance.
• Support with the execution of office projects.
• Ensure office premises are well kept and all stationeries requests needed in the office are procured by liaising with the procurement department and finance department.
• Coordinate logistics for all training programs/interventions according to agreed yearly schedules.
• Maintenance and allocation of employee assets (Laptops, Cars, e.t.c)

Our Ideal Candidate

• Ability to manage own time and workload and juggle conflicting priorities.
• Professional approach with a can-do attitude
• Attention to detail
• Proactive
• Good communication (Verbal & Written) skills
• Ability to handle issues with tact and diplomacy
• Good interpersonal skills
• Demonstrated ability to maintain confidentiality
• A team player
• Customer focus
• Knowledge of standard office practices and procedures
• Good telephone manners
• Skills in the operation of a variety of office machines

Qualifications

• A Degree preferably in Business Administration or related field with at least 2-3 years’ experience.