Office Assistant at Turnkey Africa Limited

JOB PURPOSE: 

The core responsibility of this role is to support the General Manager and perform a range of administrative functions in the Organization.

SPECIFIC JOB RESPONSIBILITIES

Administrative Support Responsibilities

• Executive Management Support (Managers and Chairman)
• Work directly with the GM and support all aspects of administrative work
• Draft, review and send communications on behalf of the Country office
• Organize and prepare for meetings, including gathering documents and attending to logistics of meetings and taking minutes.
• Answer and respond to phone calls, communicate messages and information to the team
• Coordinate project and local team travel arrangements
• Maintain various records and documents for Management
• Other additional and/or alternative duties as assigned from time to time, including supporting other departments or Executives as needed

Finance & Accounting Responsibilities

• Prepare, reconcile, and submit expense reports and vouchers
• Maintain paper and electronic filing systems.
• Filing of FIRS/LIRS monthly/annual returns and Tax payments
• Other additional and/or alternative duties as assigned from time to time, including supporting other departments or Executives as needed.

Human Resource Responsibilities:

• Maintains accurate and up-to-date human resource files, records, and documentation.
• Answers frequently asked questions from applicants and employees relative to standard policies, benefits, hiring processes, etc.; refers more complex questions to appropriate senior-level HR staff or management.
• Maintains the integrity and confidentiality of human resource files and records.
• Performs periodic audits of HR files and records to ensure that all required documents are collected and filed appropriately.
• Provides clerical support to the HR department. e.g. leave management.
• Coordinate the recruitment processes e.g. scheduling interviews, preparing interview questions, sending out technical tests, and participating in the interview sessions.
• Conducts or assists with new hire orientation.
• Assists with planning and execution of special events such as benefits enrollment, organization-wide meetings, employee recognition events, holiday parties, and retirement celebrations.
• Performs other duties as assigned.
• Commitment to Turnkey Africa’s values of Service Excellence, Integrity, Team, Continuous Improvement, Accountability, Fulfillment and Fun with ability to demonstrate those positively and proactively to customers, employees, management, and/or partners in everyday performance and interactions.

QUALIFICATIONS

• Education: Bachelor’s degree in Human Resources, Business Administration or Accountancy.

Experience & Skills

• Minimum two years’ prior experience in supporting senior executives and teams.
• Experience in basic human resource management.
• Experience in the technology industry.
• Experience working with technology productivity tools.
• Excellent written and verbal communication skills.
• Exceptional writing, editing, and proofreading skills.
• Advance understanding of computer software and programs, such as Microsoft Office.

Personal Attributes:

• Ability to build, support productive working relationships and sustaining with senior management and teams.
• Responsive to changes in client and stakeholder needs and expectations.
• Display personal drive and integrity by seeking feedback from others. Show commitment to learning and self-development.
• A detail-oriented self-starter with prior experience in the technology industry.
• Exhibits sound judgment with the ability to prioritize and make decisions.
• Energetic and eager to tackle new projects and ideas.
• Resourceful, can-do attitude.
• Thrives in a fast-paced environment.
• Good time-management skills.
• Good Organization skills.
• Ability to execute various tasks simultaneously
• Excellent Interpersonal skills.