Office Assistant at Madonna International School, Asaba

Job Summary

• We are looking for a reliable, organized, and proactive Secretary / Office Assistant to provide comprehensive administrative and clerical support to ensure the smooth daily operations of the office. The ideal candidate will be a multitasking professional with excellent communication skills and a strong attention to detail.

Key Responsibilities

Administrative Duties:

• Manage and maintain the executive’s or office’s calendar, schedule appointments, meetings, and travel arrangements.
• Answer, screen, and forward incoming phone calls and emails professionally.
• Prepare, draft, and edit correspondence, memos, reports, presentations, and other documents.
• Organize and maintain physical and digital filing systems.
• Handle incoming and outgoing mail, packages, and deliveries.

Office Management:

• Order and maintain office supplies and equipment.
• Coordinate meetings, including booking venues, preparing agendas, taking minutes, and following up on action items.
• Welcome and assist visitors and clients.
• Assist in organizing company events, workshops, or staff meetings.

Data & Record Management:

• Perform data entry and update records accurately.
• Prepare reports, spreadsheets, and presentations as required.
• Maintain confidentiality of sensitive information.

Other Duties:

• Provide general administrative support to other team members when needed.
• Run errands as required.
• Perform any other duties assigned by the supervisor.

Qualifications & Requirements

Education:

• Minimum of a High School Diploma or equivalent.
• Diploma or Certificate in Secretarial Studies, Office Administration, or a related field is an advantage.

Experience:

• 1–3 years of relevant experience as a Secretary, Office Assistant, Administrative Assistant, or similar role.
• Fresh graduates with strong computer skills and internship experience may be considered.

Skills & Competencies:

• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational and time-management skills.
• Ability to multitask and work under pressure.
• Professional telephone etiquette and customer service skills.
• High level of integrity, confidentiality, and reliability.
• Basic knowledge of office equipment (printers, scanners, fax machines, etc.).

Additional Advantageous Skills:

• Knowledge of accounting software or HR systems.
• Ability to speak additional languages.
• Experience with digital tools (Google Workspace, Zoom, Trello, etc.).

Personal Attributes

• Friendly, approachable, and professional demeanor.
• Self-motivated and able to work independently with minimal supervision.
• Strong problem-solving skills and initiative.