Office Assistant at Digital Marketing Skill Institute

Job Summary

• We are seeking a reliable, organized, and proactive Office Assistant to support the smooth day-to-day operations of the organization.
• The successful candidate will be responsible for maintaining a clean and organized office environment, assisting with administrative tasks, running office errands, supporting staff and management, and ensuring that office facilities and supplies are properly maintained.
• The ideal candidate should be hardworking, trustworthy, detail-oriented, and capable of handling multiple responsibilities in a professional manner.

Key Responsibilities

• Maintain the cleanliness and tidiness of all office areas, including workstations, meeting rooms, reception areas, restrooms, and common areas.
• Ensure the office environment remains clean, safe, and presentable at all times.
• Monitor and replenish cleaning materials, office consumables, and kitchen supplies as required.
• Assist with office errands, including deliveries, purchases, banking activities, and document collection or submission.
• Receive and distribute incoming correspondence, packages, and office supplies.
• Support administrative activities such as filing, photocopying, scanning, printing, data entry, and document organization.
• Assist in preparing meeting rooms and providing logistical support for meetings, training sessions, and events.
• Monitor office supplies and notify management when stock levels are low.
• Assist in maintaining office records and ensuring proper document storage.
• Support staff and management with day-to-day operational and administrative needs.
• Report maintenance issues, equipment faults, and facility-related concerns promptly.
• Assist with basic inventory tracking of office supplies and consumables.
• Ensure compliance with company policies, procedures, and workplace safety standards.
• Carry out any other duties reasonably assigned by management.

Qualifications & Requirements

• Minimum of SSCE, OND, or equivalent qualification.
• Previous experience as an office assistant, administrative support, cleaning, or related role is an advantage.
• Good communication and interpersonal skills.
• Basic administrative and organizational skills.
• Ability to work independently and manage time effectively.
• Trustworthy, dependable, and professional.
• Physically fit and capable of carrying out cleaning and office support duties.
• Basic knowledge of Microsoft Office applications is an added advantage.
• Proximity to the office location is key.
• Ability to commute / relocate.