Office and Front Desk Assistant at LiveScore Group

Key Responsibilities

• Acting as the first point of contact to visitors, welcoming guests and answering phone calls.
• Effective management of the reception area, keeping it tidy and well equipped with necessary supplies.
• Direct visitors to the appropriate offices and issuing them with visitor tags.
• Take and relay messages inclusive of enquiries, sorting, and distribution of correspondences/deliveries by post/courier/visitors and channel same to the appropriate quarters.
• Organise and schedule appointments.
• Order and maintain adequate stock of office supplies and consumables and research new deals and
• Book travel arrangements
• Perform basic bookkeeping, filing and clerical duties not limited to reconciliation of expense
• Daily supervision of the cleaners to maintain cleanliness of the office interior, making a record of any poor levels of cleanliness or any maintenance issues and take necessary steps to action.
• Provide administrative and general support in ensuring compliance with Health & Safety Regulations such as in the event of any emergency requiring staff leave the building, to be responsible for ensuring that the visitors' book and staff movement sheets are removed from Reception and taken to the outside meeting point.
• Provide logistical support to meetings held in the Board Room - preparation of meeting and conference rooms and assist in arrangements for catering
• Coordination of office driver and vehicle maintenance (insurance and licenses inclusive)
• Management of the store items and handle dispatch/courier of items when required.
• Perform other duties as assigned by line

Skills, Knowledge And Experience

• Proven experience as an administrative assistant or office admin assistant
• Excellent written and verbal communication skills
• Strong organisation and multitasking abilities
• Good customer service skills
• Attention to details.
• Ability to take initiative and responsibility where necessary and to work as part of a team.