Office Administrator / Accountant at Business Day Newspaper

Job Description

• The Office Administrator / Accountant will play a crucial role in supporting the administrative and financial operations of Business Day Media Ltd. by being responsible for managing office functions, handling accounting tasks, and ensuring smooth day-to- day operations of the organization.

Responsibilities

• Manage office operations, including organizing files, handling correspondence, and maintaining office supplies.
• Handle incoming calls and inquiries, providing assistance and directing calls to the appropriate staff members.
• Maintain office cleanliness and orderliness, ensuring a professional and welcoming environment for staff and visitors
• Monitor accounts receivable processes, including invoicing, payments, and collections.
• Assist in preparing financial reports, budgets, and forecasts to support decision-making and financial planning efforts.
• Monitor and track expenses, variances, and budget allocations, providing insights and recommendations to improve financial performance.
• Assist in organizing events, meetings, and company functions, including venue bookings, catering arrangements, and logistics coordination. Maintain confidential employee and company records, ensuring compliance with data protection and privacy regulations.
• Provide administrative support to senior management, including scheduling meetings, preparing documents, and handling correspondence.
• Perform other duties and responsibilities as assigned to support the overall operations of the organization.

Qualifications

• Bachelor's Degree in Accounting, Finance, Business Administration, or related field; CPA or equivalent certification preferred.
• Proven experience in office administration, accounting, or related roles, preferably in the media industry
• Strong organizational and multitasking skills, with the ability to prioritize tasks and manage time effectively in a fast-paced environment.
• Excellent attention to detail and accuracy, with the ability to maintain confidentiality and handle sensitive information with discretion.
• Proficiency in accounting software and Microsoft Office Suite, with advanced skills in Excel and other financial tools.
• Strong communication and interpersonal skills, with the ability to interact professionally with staff, clients, and vendors.
• Ability to work independently and collaboratively as part of a team, with a positive attitude and willingness to learn and adapt to new challenges.
• Knowledge of relevant accounting principles, regulations, and industry standards, with a commitment to continuous professional development and learning.