Office Administrative Assistant at Feed Avenue Ltd

Missions & activities

• Front Desk Management
• Document Management
• Meeting and Calendar Management
• Travel Arrangements
• Office Supplies and Inventory
• Support to Other Departments
• Social Media Handler
• Health and Safety
• Assist in Recruitment.
• Other Duties

Front Desk Management:

• Greet and welcome visitors, answer phone calls, and direct inquiries to the appropriate personnel.
• Maintain a professional and organized reception area.

Document Management:

• Maintain a systematic and highly organized filing system for both digital and physical documents.
• Ensure all documents are accurately labeled, filed, and easily accessible.
• Implement efficient document retrieval processes to facilitate quick access when needed.
• Perform data entry tasks with a keen eye for accuracy and precision.
• Maintain up-to-date and accurate records of various office activities.

Meeting and Calendar Management:

• Schedule and coordinate meetings, appointments, and events for staff members.
• Prepare meeting rooms, set up equipment, and ensure refreshments are available as required.
• Maintain and update office calendars.

Travel Arrangements:

• Assist in making travel arrangements for employees, including booking flights, hotels, and transportation.

Office Supplies and Inventory:

• Monitor office supplies, order replacements as needed, and maintain inventory.
• Coordinate with suppliers and vendors to ensure timely delivery of office materials.

Support to Other Departments:

• Provide administrative support to various departments, including Sales, Marketing, Operations, HR and Admin as needed.
• Assist with special projects, presentations, and reports.
• Relieve and provide operational support to the sales Unit.
• Social media handler:

Content Creation

• Develop engaging and relevant content for all social media platforms, aligning with the company's brand voice and messaging.
• Create multimedia content, including graphics, images, and videos, to enhance the visual appeal of our social media presence.

Community Engagement

• Foster a positive and interactive relationship with our online community by responding to comments, messages, and mentions promptly and professionally.
• Monitor trends and discussions within the industry to stay informed and engage with relevant topics.

Platform Management

• Manage and update content on all social media platforms, ensuring a consistent and cohesive brand image.
• Stay up-to-date with changes in algorithms and features on various social media platforms to optimize content visibility.

Campaign Coordination

• Collaborate with sales team and other departments to coordinate and execute social media campaigns that align with overall company objectives.
• Track and analyze campaign performance, providing insights for continuous improvement.

Brand Advocacy:

• Identify and nurture relationships with influencers, industry leaders, and brand advocates to amplify the company's reach and influence.

Health and Safety:

• Ensure a safe and clean office environment.
• Assist with health and safety protocols and procedures.

Assist in Recruitment:

• Assist in the onboarding process for new employees, including document collection and orientation.
• Support HR in maintaining employee records.

Other Duties:

• Perform other tasks and responsibilities as assigned by the supervisor or management.

Skills required for the position

• B. Sc/HND or Its Equivalent; additional qualifications in Office Administration are a plus.
• Proven experience as an Administrative Assistant or in a similar role.
• A combination of theoretical knowledge, practical skills, and technical proficiency.
• Understanding of fundamental administrative processes, such as document management, scheduling, and record-keeping.
• Proficiency in using office software such as Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Competency in using office equipment such as copiers, scanners, and printers.
• Knowledge of data security and confidentiality to protect sensitive information.
• Proficiency in maintaining and securing digital files.
• Demonstrates an unparalleled level of organization in managing office documents and records.
• Knowledge of time management principles to prioritize tasks efficiently.
• Effective communication and the ability to work cohesively in a team environment.
• Upholding high ethical standards, confidentiality, and professionalism in all interactions.
• Ability to work independently and as part of a team.
• Deadline-oriented
• Proactive