Material Controller (Sea Eagle) at International Energy Services Limited (IESL)

JOB PURPOSE / OBJECTIVE

• Manage offshore warehouse and material logistics operations ensuring inventory accuracy and efficient supply chain support.

KEY RESPONSIBILITIES

• Supervise daily warehouse activities including receiving, storing, and dispatching goods.
• Ensure accurate inventory tracking and control using our ERP system (SAP).
• Monitor stock levels and reorder supplies to avoid shortages or overstocking.
• Coordinate logistics for offshore deliveries and shipments, often involving helicopters or supply vessels.
• Compile and maintain manual or SAP records of material inventory status or locations of materials.
• Work Regularly with the Procurement team i.e. Buyers, Inventory analyst and Expediters to maintain accurate inventory level i.e. min/max and reorder level.
• Monitor Regularly and review slow moving stock and call for end users review to validate.
• Ensure the accuracy and integrity of material received and carry out GR (goods receipt) to prevent stock in transit.
• Ensure Direct Charge materials are received and dispatched to the end-users and ensure proper documentation.
• Check SAP daily to print out all request and hand over to Warehouse Assistant to pick.
• Ensure GI (goods issue) is done for reservations that have been confirmed by Warehouse Assistant.
• Ensure Warehouse Assistant follows through on entering reservations on manual register and making sure Picklist and delivery notes are sign-off.
• Ensure Basic Preservation is executed for maintenance spares by Warehouse Assistant and confirm.
• Request for Specialized Preservation of materials when necessary.
• Ensure proper labeling, storage, and segregation of materials in line with safety and operational standards.
• Receive incoming materials and verify against delivery documentation.
• Inspect materials for damage, conformity, and compliance with specifications.
• Issue materials to maintenance and operations teams based on approved requests.
• Maintain traceability of all issued and returned items.
• Liaise with onshore logistics and supply chain teams to coordinate timely delivery and backload of materials.
• Prepare manifests and documentation for materials transfer via supply vessels or helicopters.
• Track and report on material movements between offshore and onshore locations.
• Ensure all warehouse activities comply with company policies, offshore safety standards, and regulatory requirements.
• Maintain up-to-date documentation including stock registers, delivery notes, inspection reports, and disposal records.
• Ensure that records of goods received, goods issued, and shipment records are updated in SAPMM on time.
• Support audits and inspections by providing accurate and complete records.
• Maintain Log of Non-conforming material (incorrect material, incorrect quantities, incomplete documentation/ certificates, damaged material or failed inspection) to track aging, resolution/ decision and action taken.
• Follow-up and work with appropriate buyer and/or technical authority on resolution/decision on non-conforming material to avoid material remaining blocked in the quarantine staging area.
• Ensure that the Shelf-life of items in stocks are marked with applicable expiry date and the system record updated with manufacturer batch and shelf-life information.
• Maintain record of items in “dangerous goods” category and ensure that the information on the bill of lading (UN number, label) corresponds with the data in the Safety Data Sheet (SDS).
• Maintain accurate records of inventory, shipments, and warehouse activities.
• Prepare reports for management on warehouse performance, stock levels, and operational issues.
• Extract, analyse and validate weekly and monthly KPI reports from SAP and calculate against SLA.
• Ensure monthly Supply Base and Preservation report is sent.
• Generate download of Warehouse stock from SAP and ensure Warehouse assistant carry out internal stock audit.
• Ensure all differences generated during internal and external audits are reconciled.
• Identify opportunities for improving warehouse processes and inventory accuracy.
• Participate in toolbox talks, safety briefings, and coordination meetings.
• Collaborate with maintenance, operations, and HSE teams to ensure seamless material support.
• Supervise Material Handlers and ensure alignment with operational standards.
• Lead and manage warehouse personnel, including training new staff on safety and operational procedures.
• Schedule shifts and ensure adequate staffing for continuous operations.
• Evaluate staff performance and provide feedback or corrective actions.
• Ensure materials are handled safely by Warehouse Assistant through adequate supervision.
• Ensure proper use and maintenance of warehouse equipment (e.g., cranes).
• Enforce strict safety protocols and compliance with offshore safety regulations.
• Conduct regular safety drills and inspections.
• Carry Out Proper Supervision to ensure Housekeeping in all the warehouses
• Ensure attendance of bi-monthly CP and Supply Base huddle.
• Ensure attendance of daily and monthly HSE meetings.

Qualifications & Experience;

• HND/B.Sc. in Supply Chain, Logistics, Engineering, or related field.
• Minimum of 3–5 years’ experience in offshore warehouse/material coordination, preferably on
• FPSOs or offshore platforms.
• Proficiency in SAP-MM (Materials Management) and warehouse management systems.
• Certification in offshore safety (BOSIET/OSP) is required.
• Strong understanding of offshore logistics, material traceability, and safety protocols.
• Proficiency in MS Excel and ERP systems.

Key Competencies

• Attention to detail and accuracy in inventory control.
• Strong organizational and time management skills.
• Effective communication and teamwork in multicultural offshore environments.
• Proactive problem-solving and decision-making abilities.
• Commitment to safety and compliance