Martime Operations Assistant at WorQulture

Roles and Responsibilities

• Assist the senior manager in day to day operational, administrative and executive matters.
• Assist Manager in Scheduling & bookings planning and monitoring
• Assist the head office with compliance related issues.
• Compile all vessel log reports and expenses.
• Update and reconcile all activity reports and submit them to the senior manager within a specified period
• compile all maintenance, repair and work-in progress reports from the supervisor to assist the Manager
• Ensuring synergy between field operations and the administrative office.
• Handle some supplier appraisal, procurement and vendor negotiations based on company resource and data bank
• Liaise with crew members to ensure they are motivated and get the job done efficiently.
• Maintain a Product, procurement and equipment parts library for easy and speedy access
• Process requisitions of maintenance and repairs. 
• Organise company folders and documentation in a seamless manner, both physically and digitally.
• Co-ordinate the purchase of office supplies and equipment.
• Create compliances budgets & plans based on industry ( NIWA, NIMASA, NPA)
• Ensure Vessel & compliance are up to date by monitoring and informing management as necessary.
• Prepare the end of the year budget/Gifting for crew, clients and office staff.

Requirements

• Degree in Supply Chain or logistics or similar
• Minimum 2/3 years experience in logistics field
• Knowledge of Modern Digital Tools
• Project management skills
• Willing to travel Interstate

Skills

• Interpersonal skills
• Basic Accounting Knowledge
• Problem Solving Oriented
• Proactive self motivated and confident
• Innovative and Tech Savvy
• Excellent written and verbal Skills