Logistics & Operations Assistant, Niger State Group Antenatal Care Deployment at Project Hope

Job Description

• The candidate will support the Niger State Group Antenatal Care Deployment to address the critical gaps in access to ANC in Nigeria.
• The goal of this TA deployment is to improve the quality of RMNCH services by supporting the government’s strategic goal of increasing ANC coverage in the targeted LGAs in Niger state and generate an evidence-base to support other states to adopt G-ANC.
• This new business model for Antenatal Care will help achieve Nigeria’s development objective of a healthier, more educated population in targeted states through utilization of quality health services in target areas and population groups.

Essential Responsibilities  
Logistics and Operations:

Procurement & Logistics: 

• Ensuring all procurement plans are in accordance with the Project HOPE’s principle for value of money.
• Ensuring that Cost eligibility follow donor rules & regulations (BMGF).
• Solicit bids or quotations, verify conformity to specified requirements, prepare Bids Analysis Summary & raise Purchase Orders for approval as required. 
• Follow-up on the status of purchase orders and keep the requesting unit abreast of estimated time of delivery or any changes that may affect or modify the pre-determined delivery conditions.  

Operations and Office Management:

• Ensure field office operations manual are used by field operations team. Ensure that appropriate policies and procedures are followed in all activities and procurement.
• Oversee all office administrative function of the office to ensure smooth office operations in all phases of the project: start up, full implementation and close out.
• Monitor and manage business travel for staff including review and processing of travel authorization, travel advance requests, travel expense reports, logistics arrangement for transportation, lodging, etc.
• Ensure travelers follow applicable policies, SOPs, and guidelines of the company and donor. Keep track of travels and advances, and follow up for timely submission of travel expense reports and advance reconciliations.
• Manage office space including processing of agreements for office space lease, utilities and services and timely payments and extension/termination of agreements.
• Oversee inventory management for office equipment (including computers, printers), publications and supplies, including updated inventory list, insurance and period maintenance.
• Coordinate with technical team to ensure operations support during travel, workshops, training and other events.
• Strengthen relationship with Project HOPE and TA Connect and ensuring compliance with National statutory requirements

Working Relationships:

• Maintain frequent communication with Program Manager and all Program Staff to ensure HR and administrative activities and objectives are communicated  
• Work with direct line manager, senior management and field teams to ensure the coordination of programs are within budgeted targets  

Qualifications

• Degree in Finance, Accounting, Social Sciences, Business Administration and/or in a relevant field of study 
• Preferably has a Master’s degree 
• Prior Grant Management training/experience 
• Minimum of three (3) years of experience in a non-profit organization or equivalent experience, training and education  
• Extensive experience in the administrative and financial management of overseas programs at the management level  
• Extensive experience in working with computerized accounting systems  
• Comprehensive knowledge and working experience with BMGF, USAID, World Bank, EU, DfID and other donors preferred
• Experience in developing and managing procurement and logistical procedures and policies  

Other Essential Requirements:

• Prevention of Sexual Exploitation and Abuse  
• Actively promote PSEA (Prevention of Sexual Exploitation and Abuse) standards within Project HOPE and among beneficiaries served by Project HOPE  

Compliance & Ethics:

• Promote and encourage a culture of compliance and ethics throughout Project HOPE.  
• As applicable to the position, maintain a clear understanding of Project HOPE' and donor compliance and ethics standards and adhere to those standards.  
• Conduct work with the highest level of integrity  
• Competency  
• Strong writing and presentation skills  
• Proven capabilities in leadership  
• Strong negotiation, interpersonal and organization skills  
• Ability to read, writes, analyze and interpret, technical and non-technical in the English language  
• Ability to effectively present information and respond appropriately to questions from senior managers in the field and HQ, counterparts, senior government and rebel leaders and other related regional players 
• In addition to the responsibilities referenced above, candidates can expect to be living and working in austere conditions. Lifting moderately heavy objects from the ground, carrying a backpack for extended periods of time, and walking or hiking in remote locations may be necessary to perform these functions.  

 Physical Demands and Work Environment:

• The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 
• Project HOPE employees work in the global health field and may be required to travel or work in countries where working conditions are classified as “hardship”. 
• Travel for extended periods by air and other modes of transportation.  
• Must be mobile in an office environment and able to use standard office equipment and must be able to communicate in verbal and written form.  
• Typical office environment with exposure to a minimal noise level.