Logistics Officer/Depot Representative at Hermes Oil Services

Job Description:

• Implement procedures and practice standards for the dispatching, routing, and tracking of petroleum products transportation in line with relevant group standards and government regulations.
• Ensure effective co-ordination of depot activities at the depots.
• Ensure efficient and equitable allocation of products to the company from the depot.
• Ensure all trucks used for transportation meet specified standards.
• Manage relationships with the depots and tanker representatives at the depots.
• Report all products receipt and dispatch from the depot in a timely manner, in line with authorized policies and procedures.
• Raise requisite documentation.
• Monitor risk management procedures and maintain problem logs for identifying and reporting issues to the management on the product.
• Coordinate the loading and receipt of products at the depot.
• Responsible for Meter Ticket readings and it should be recorded after product loading.
• Ensure complete approvals are obtained on waybills for products dispatch i.e., the Stock Transfer Note (STN) and Delivery Note (DB) for all deliveries.
• Collect and plan economic means of distribution of orders to the fuel station(s), retail outlets and commercial customers.
• All Product Supply Authorization (PSA) orders should be received and acted on.
• Check any unauthorized product supply invoice to customers.
• Ensure all trucks used for transportation meet and comply with the company’s standards.
• Truck Inspection and Truck Audit- Prepare regular analytical reviews of truck performance, turnaround, availability in relation to planning.
• Analyze and compute daily shortage resolutions per deliveries across all stations.
• Report violation of poor housekeeping of Trucks – Ensure all trucks are always tidy and in good condition upon receipt of consignments.
• Ensure drivers are fully uniformed with names inscribed on the uniforms. Proper conduct includes but not limited to PPE and uniform compliance.
• Tracking, efficiency report, maintenance, and general management of trucks in Hermes’ Fleet.
• Ensure all trucks are branded with the approved theme and design.
• Ensure trucks have valid calibration.
• Act as a representative on behalf of operations team to observe and give reports regarding station tank calibration for alignment.
• Develops and tracks action plans for on-time performance including back-up arrangements.
• Plans routes and load schedules for multi-drop deliveries.
• Addresses all concerns and issues delegated from the manager while the load is enroute
• Optimizes deliveries by planning efficient and cost-effective routes.
• Ensures sites have the proper number of trucks that meet the needs of the business.
• Creates backup plans for operations in the event of a breakdown or mechanical failure
• Prepares reports based on trends to enable the team to have accurate forecasts
• Implements the acquisition and renewal of relevant insurance and security covers (e.g., tracking devices)
• Provides technical and operational support to the field office, as well as advice on the application of logistics management best practices, systems, and procedures
• Assesses existing logistics operations systems and advises on corrective measures to be undertaken.
• Ensure that product variances from the depot to the retail stations or end consumers are avoided or minimized.
• Allocates required resources and approves requisitions in line with the budgets and laid down controls.
• Train and assign schedules to employees.
• Enforce company’s safety and security measures during transportation/delivery of products.
• Must provide daily required reports on operational activities of the logistics team.
• Coordinate the distribution of fuel/diesel products.
• Maintain a working knowledge of the company's various products and services.

Job Skills and Requirements:

• Bachelor’s degree or HND in respective areas of study.
• 3-5 years’ experience in downstream oil and gas sector preferably in logistics, supply chain management or transportation of petroleum products.
• 1-3 years’ experience as a logistics and depot supervisor, coordinator, team lead or any similar role.
• Extensive knowledge of logistics and supply chain management in downstream oil and gas.
• Willingness to travel.
• Effective planning and organizational skills.
• Ability to manage and motivate employees.
• Ability to prioritize and multi-task.
• Strong problem-solving and decision-making skills.
• Complete understanding of the company’s products and services.
• Excellent communication skills.
• Knowledge of latest industry developments.
• Ability to offer excellent customer satisfaction.
• Ability to work in stressful situations.
• Sense of ownership and pride in your performance and its impact on the company’s success.
• Critical thinker and problem-solving skills.
• Project management skills and a team player.
• Good time-management skills and excellent leadership skills.
• Great interpersonal skills.
• Proficient with Microsoft Office Suite or related software.