Logistics Officer at Action Against Hunger | ACF-International

Location: Abuja, Federal Capital Territory, Nigeria
Job Type: Full Time
Starting date: As Soon As Possible
Direct Line Manager: Logistics Deputy Head of Department

Objective 1

• Lead the process of importation of Ready to Use Therapeutic Food (RUTF)

Tasks and Objectives:

• Draft requisite PL(s) timely and follow up subsequently on its approval with the various units/ departments.
• Ensure that all documentation required for customs clearance (Import Duty Exemption Certificate Waiver, NAFDAC Import Permit, Pre-Arrival Assessment Report) are in place.
• Support in the request process for IDEC, NAFDAC Import Permit, NAFDAC No Objection Waiver, and SONCAP Certification (for SON regulated products).
• Liaise with relevant stakeholders (Custom clearing agents, 3PLs, etc.) on the timely clearance and scheduling of deliveries based on the supply plan.
• Support in the activity of tracking and communicating with the respective stakeholders as it relates to the importation, clearing, delivery, and reception of RUTF.
• Report any delays, changes, or irregularities observed with the schedules, deliveries, and documentation.

Objective 2

• Facilitate the local procurement of RUTF

Tasks and Responsibilities:

• Based on the supply plan, draft PL(s) timely and follow up its approval with the various units/ departments.
• Follow up with the procurement team on the ordering and contractual setup leading to the local procurement of RUTF.
• Actively communicate and track orders in-line with delivery schedules and purchase orders issued.
• Coordinate deliveries to all warehouses in BAY states based on pre-determined schedules
• Communicate timely any delays, changes and bottlenecks to relevant stakeholders

Objective 3

• Provide coordination on transportation of RUTF  

Tasks and Responsibilities:

• Develop a delivery schedule in line with the supply plan
• Monitor and provide visibility  and coordination into the delivery schedule for inbound commodities to BAY states
• Communicate deliveries (local and international) timely to relevant stakeholders (PM, warehouse team, Security and safety team)
• Liaise with 3PLs on the inbound shipment as well as delivery schedules to BAY states.
• Flag any irregularities, delays, and bottlenecks experienced with 3Pls

Objective 4

• Monitoring, Evaluation, and Reporting

Tasks and Responsibilities:

• Monitor 3PL’s (third party logistics agent) performance using KPIs to determine quality and delivery.
• Monitor commodity requirements to identify potential supply chain disruptions and make re-allocation decisions in consultation with relevant stakeholders.
• Conduct periodic reconciliation exercise in line with the PPP and submit to the PM
• Develop and submit biweekly sitrep of your work
• Prepare and analyze monthly report for dissemination to relevant stakeholders

Qualifications

• HND / Bachelor's Degree in Logistics, Administration, or related field of study.
• Minimum of 3 years of relevant work experience required on importation processes and procedures, 3rd Party Logistics management, transportation, and warehousing.

Skills & Experience
Essential:

• Post-NYSC work experience in Supply Chain or Logistics, preferably with an International NGO.
• Exceptional organization, time management, and attention to detail.
• Excellent verbal and written communication skills.
• Approachable, diplomatic, able to work effectively in diverse, cross-cultural teams in a complex, multi-site work environment.
• Excellent computer literacy including all Microsoft Office programs (Word, Excel, PowerPoint, and Outlook).
• Excellent attention to detail, highly organized, rigorous, self-motivated, a strong sense of responsibility, ability to work independently.
• Ability to maintain confidentiality.
• Must be a mature, self-motivated, problem-solving individual with high levels of initiative;
• Demonstrate excellent written and oral communication skills.
• Must demonstrate a good understanding of contemporary management best practices.
• Excellent people skills; Demonstrate a high level of initiative, diplomacy, and problem-solving skills.
• Must be flexible and can work independently and as part of a team.

Preferred:

• Training on supply chain management preferred.
• Very good knowledge of Microsoft Office applications and computer software – MS Office and Excel especially.
• Highly organized, with exceptional time management skills to complete a wide variety of tasks.
• Pays close attention to details.
• Hardworking, flexible, and able to work collaboratively within a team.
• Ability to work long hours.

Minimum Basic Salary
NGN 236,585 per month