Logistics Manager at Terre des hommes Foundation (Tdh)

General Job description:

• The Logistics Manager supports the Support Services\r\nCoordinator (SSC) with all the logistics components of the Delegation.
• S/he is responsible for the overall efficient,\r\neffective implementation of logistics Policies and procedures of the Tdh rules and regulations in compliance with donor and internal rules.
• S/He works in complete line with the project strategy\r\ndefined for the intervention and his/her. responsibilities embrace:

Procurement/Supply management

• Stock management
• Fleet management
• Equipment/Assets management
• Premises management
• HR management (Logistics team)
• Security/safety responsibility
• Representation

Main responsibilities:

• Procurement/Supply management
• Ensure best practices and adherence to Tdh logistics policies.
• Ensure the regular collection of all procurement/supply accurate data.
• Handle framework and service contracts according to the established rules.
• Liaise with the programme team to develop a Procurement Plan for every new grant.
• Emphasize quality and best value for money on all purchases.

Stock management

• Ensure warehouse organizational policies are respected.
• Follow-up to ensure warehouse records are updated on time.
• Make sure donations of stocks must follow donor guidance.
• Ensure the safety of stocks is highly considered in the warehouse.
• Carryout stock inventories quarterly.
• Ensure the update and communication of the monthly stock inventory.
• Supervise stock movement follow-up.

Fleet management

• Ensure proper adaptation of best practices in fleet management.
• Undernote supervision of the SSC, handle transportation contract negotiation and follow up with suppliers.
• Ensuring proper follow-up of movement and fuel is in place (logbook, monthly fuel follow-up,etc.) and share the analysis with the SSC every month.

Equipment/Assets management

• Ensure with the logistics team a proper setup and maintenance of the equipment.
• Ensure the monitoring tools, including the follow-up and update of the equipment and accessories list are set up
• Guarantee the identification, registration, and labelling of all the equipment is properly and regularly done by the logistics team.
• Ensure a physical inventory is done regularly and do spot-checks.

Premises management

• Handlen rental and services contracts for all premises.
• Ensure adequate and required equipment/furniture (with maintenance system) are in place and functioning
• Ensure with his/her team the follow-up and supply of office supplies.

HR management

• Ensure qualitative management of the logistics team (recruitment, appraisal, training, disciplinary measures, …) 

Reporting

• Provident he SSC with monthly reports and forecasts (PSR follow-up, stock inventory, equipment follow-up, fleet follow-up, etc.)

Security/Safety Responsibility

• Support the National Security Focal Point in all security-related matters.
• Adhere strictly to Tdh security rules.
• Ensure that safety equipment is present, up-to-date, and in compliance in the different offices, guest houses, and project locations
• Participate in updating the country security plan and security/safety guidelines.

Representation

• Attend any relevant meetings in his field of expertise (UNHAS, Log Cluster, workgroup's, partners, etc.)

Other

• Provide team members with the necessary logistics support for the successful implementation of the projects (drafting, implementation, and monitoring phases)

Competencies and skills:

• University degree in the logistics or related field
• Minimumn3 years experience as a Logistics Manager or similar position
• Previous experience with (I)NGO
• Strong knowledge in the following fields: Procurement and Supply Chain Management,fleet and Transport Management, Warehouse/Stock management, Equipment management, Premises management
• Advanced nit knowledge (hardware and software)
• Proven experience in team management and budget management
• Highness of integrity, rigor, and flexibility
• Strong organisational, time management, and negotiation skills
• Excellent oral communication, writing, and reporting skills in English.
• Ability to work under pressure and in a volatile environment.
• The tasks and responsibilities defined in this job description are not exhaustive and can evolve depending on the project's needs.