Logistics Manager at Terre des hommes Foundation (Tdh)

Job Description

• The Logistics Manager supports the Support Services Coordinator (SSC) with regard to all the logistics components of the Delegation.
• S/he is responsible for the overall efficient, effective implementation of logistics Policies and procedures of the Tdh rules and regulations in compliance with donor and internal rules.
• S/He works in complete line with the project strategy defined for the intervention and his/her

Responsibilities embrace:

• Procurement/Supply management
• Stock management
• Fleet management
• Equipment/Assets management
• Premises management
• HR management (Logistics team)
• Security/safety responsibility
• Representation

Main Responsibilities

• Procurement/Supply management
• Ensure best practices and adherence to Tdh logistics policies
• Ensure the regular and collection of all procurement/supply accurate data
• Handle framework and service contracts according to the established rules
• Liaise with the programme team to develop a Procurement Plan for every new grant
• Emphasize quality and best value for money on all purchases

Stock Management:

• Ensure warehouse organizational policies are respected
• Follow up to ensure warehouse records are updated on time
• Make sure donations of stocks must follow donor guidance
• Ensure the safety of stocks is highly considered in the warehouse.
• Carry out stock inventories quarterly
• Ensure the update and the communication of the monthly stock inventory
• Supervise stock movement follow up

Fleet Management:

• Ensure proper adaptation of best practices in fleet management
• Under the supervision of the SSC, handle transportation contracts negotiation and follow up with suppliers
• Ensure a proper follow up of movement and fuel is in place (logbook, monthly fuel follow up, etc.) and share the analysis with the SSC on a monthly basis

Equipment/Assets Management:

• Ensure with the logistics team a proper setup and maintenance of the equipment
• Ensure the monitoring tools, including the follow-up and update of the equipment and accessories list are set up
• Guarantee the identification, registration, and labeling of all the equipment is properly and regularly done by the logistics team
• Ensure a physical inventory is done on regular basis and do spot-checks

Premises Management:

• Handle rental and services contracts for all premises
• Ensure adequate and required equipment/furniture (with maintenance system) are in place and functioning
• Ensure with his/her team the follow-up and supply of office supplies

HR Management:

• Ensure qualitative management of the logistics team (recruitment, appraisal, training, disciplinary measures, …)

Reporting:

• Provide the SSC with monthly reports and forecasts (PSR follow-up, stock inventory, equipment follow-up, fleet follow-up, etc.)

Security/Safety Responsibility:

• Support the National Security Focal Point in all security-related matters
• Adhere strictly to Tdh security rules
• Ensure that safety equipment is present, up-to-date, and in compliance in the different offices, guest houses, and project locations
• Participate in updating the country security plan and security/safety guidelines

Representation:

• Attend any relevant meetings in his field of expertise (UNHAS, Log Cluster, work groups, partners, etc.)

Other:

• Provide team members with the necessary logistics support for the successful implementation of the projects (drafting, implementation, and monitoring phases).

Competencies and Skills

• University Degree in the Logistics field.
• Minimum of 3 years experience as a Logistics Manager or similar position.
• Previous experience with (I)NGO.
• Strong knowledge in the following fields: Procurement and Supply Chain Management, Fleet and Transport management, Warehouse/Stock management, Equipment management, Premises management
• Advanced IT knowledge (hardware and software).
• Proven experience in team management and budget management.
• High sense of integrity, rigor, and flexibility.
• Strong organizational, time management, and negotiation skills.
• Excellent oral communication, writing, and reporting skills in English.
• Ability to work under pressure and in a volatile environment.