Logistics Manager at Smart Partners

Job Summary

• The Logistics Manager is responsible for planning, coordinating, and supervising the movement of materials, equipment, products, and personnel to ensure timely, cost-effective, and efficient logistics operations.

Key Responsibilities
Logistics Planning & Coordination:

• Plan and coordinate daily logistics activities, deliveries, pickups, and dispatches.
• Ensure materials, equipment, and supplies are delivered to the right location at the required time.
• Coordinate logistics schedules and routes to optimize time, resources, and costs.

Fleet & Transport Management:

• Coordinate the use, maintenance, and availability of company vehicles and logistics equipment.
• Monitor vehicle movement, fuel consumption, servicing, repairs, and documentation.
• Ensure drivers comply with company policies, safety requirements, and assigned schedules.

Inventory & Materials Movement:

• Coordinate the movement and distribution of cleaning supplies, equipment, consumables, and other operational materials.
• Work with the Operations and Procurement teams to ensure adequate availability of required materials.
• Monitor stock movement and ensure proper documentation of items received, issued, and delivered.

Delivery & Distribution:

• Supervise loading, dispatch, transportation, and delivery activities.
• Ensure deliveries are properly documented and acknowledged by clients or receiving sites.
• Track deliveries and promptly resolve delays, shortages, damages, or other logistics issues.

Team Supervision:

• Supervise drivers, dispatch riders, loaders, and other logistics personnel.
• Assign duties, monitor performance, and ensure compliance with operational procedures.
• Support staff training and enforce accountability for company assets and materials.

Vendor & Third-Party Coordination:

• Coordinate with transporters, vendors, suppliers, and other logistics service providers.
• Monitor third-party service quality, cost, reliability, and compliance with agreed terms.
• Support negotiation of competitive transportation and logistics rates where required.

Documentation & Reporting:

• Maintain accurate records of deliveries, vehicle usage, fuel, maintenance, expenses, and logistics activities.
• Prepare regular logistics reports and highlight operational issues, costs, and improvement opportunities.
• Ensure all relevant waybills, delivery notes, receipts, vehicle documents, and other records are properly maintained.

Cost & Operational Efficiency:

• Monitor logistics expenses and identify opportunities to reduce unnecessary costs.
• Improve routing, scheduling, vehicle utilization, and delivery processes.
• Ensure company logistics resources are used efficiently and responsibly.

Compliance & Safety:

• Ensure vehicles, drivers, and logistics activities comply with applicable safety and regulatory requirements.
• Monitor vehicle and driver documentation, including licences, insurance, roadworthiness, and other relevant records.
• Promote safe handling, transportation, and storage of company materials and equipment.

General Operations Support

• Provide logistics support for client sites, projects, events, procurement activities, and other operational requirements.
• Respond promptly to urgent logistics needs and operational challenges.
• Perform other logistics and operational duties assigned by management.

Key Performance Indicators (KPIs)

• Timely and successful delivery of materials and equipment.
• Efficient vehicle and resource utilization.
• Reduction and control of logistics costs.
• Accurate logistics and inventory documentation.
• Vehicle availability and maintenance compliance.
• Minimal delivery delays, losses, damages, and operational disruptions.
• Effective supervision and productivity of logistics personnel.

Requirements

• Bachelor's Degree/HND in Logistics, Supply Chain Management, Business Administration, Transport Management, or a related field.
• 4–6years' relevant experience in logistics, transportation, fleet, or operations management.
• Strong knowledge of logistics coordination, fleet management, inventory movement, and delivery operations.
• Good planning, problem-solving, negotiation, and organizational skills.
• Ability to manage multiple deliveries, personnel, and operational priorities simultaneously.
• Proficiency in Microsoft Office and logistics/record-keeping tools.
• Strong communication, leadership, and reporting skills.