Logistics Coordinator at Saipem Contracting

Mission

• Liaise with vessel asset/operations management, competent authorities, subcontractors and various functions involved in the supply chain management process in order to ensure that Project equipment and material mobilization/demobilization, customs clearance, tracking, handling, storage and final delivery onto vessel are executed in a safe and timely manner
• Coordinate with the fleet and supervise Marine Agency services, customs and, when required, immigration formalities, food/fuel/fresh waters/material supply and solid, liquid waste disposal and, when required, crew change. All this in accordance with Project requirements, Saipem guidelines/procedures and HSE/security requirements
• Support the Project in accordance with the logistic plan and/or method of statement, coordinate logistics team and subcontractors

Tasks

In Relation To Specific Assigned Tasks May

• Liaise with operation and asset to coordinate marine fleet inward/outward formalities and customs, arrange for vessels navigation and operational permit/authorization, according to local rules and regulations. Coordinate and arrange for Customs formalities from materials receipt up to final transportation offshore onto the vessel involved, and vice versa. Liaise
• with Tax/administration Department and supply chain management (Cost Control, Supply Chain, etc) in order to make sure that any issue related to inward Customs formalities will not affect outward Customs formalities and consequently will not jeopardize the overall Project execution, according to Customs and fiscal regulations in the Area/country of operation
• Arrange and provide for any type of supply that marine operating fleet could require.
• Support vessel management/HR to coordinate in general personnel, crew changes and to fulfil immigration formalities
• Supervise solid/liquid waste disposal services related in particular to offshore installation vessels. Liaise in this respect with HSE function in order to obtain all related licenses, permits
• Supervise and keep update record of the services rendered by local subcontractors in accordance with related contract/agreement provisions also in view of further periodical invoicing. Issue/request Service Entry/Work Order to regularize these services and release payments.
• Ensure that all materials received are in good conditions through visual inspection and, provided with the documentation needed for the safe handling and storage and in case of any damage or discrepancy, liaise with Shipping & Custom and Expediter in order to promptly activate remedial actions and/or notify insurance department.
• Ensure that equipment available are fully certified for offshore utilization and suitable to ensure a proper consumables/material rotation/transportation in accordance with Project procedures and needs.
• Ensure to maintain adequate inventory, care and custody of materials and support in defining and optimize storage requirements in accordance with materials specific characteristics, project requirement, industries standards, space and stacking requisites, considering any possible safety/environmental issue.
• Coordinate with Vessel storekeeper, VMS and Project Engineers to deliver and distribute standard materials/consumables/equipment offshore in a safe and timely manner according to Project and Vessels requirements guaranteeing also an adequate rotation; manage supply vessel runs, strictly follow HSE guidelines to load/offload materials, manage preparation of shipping and customs documentation for each port call.
• Ensure a proper material traceability upon delivery from/to Logistic base and also from/to the final vessel once loaded onto supply vessel and/or cargo barge. Keep consequently a detailed updated data base of the project materials together with all related documentation.
• Coordinate with Supply Chain and/or (in case of Company Provided Items) Clients in order to define and optimize goods collection/transportation according to project requirements. Once goods are received, cleared and stacked into designated Logistic base storage area, coordinate goods loading operations on cargo barges/pipe carriers in a safe, timely manner
• according to Project schedule and requirements.
• Support QA/QC and PTS to maintain a proper goods tracking upon delivery from/to yards, Logistic base and also from/to the final vessel once loaded onto pipe carrier and/or SV/cargo barges.