Logistics Coordinator (M/F) at Solidarites International

General objectives:

• The Logistics Coordinator pilots logistics activities of the mission to ensure the smooth running of SI programs in the country.
• S/he ensures the implementation of SI procedures and logistics tools on the mission and ensures their compliance and their proper use.
• S/he helps define the mission strategy, drafting and design projects necessary means and activities SI.
• S/he supports the Country Director in the operational safety.
• S/he is the referent in the mission and the link between headquarters and the mission for any issue related to logistics.

Specific stakes and challenges:

• Logistic management capacity. Limited presence in the field for senior staff. The logistics coordinator will have to participate in designing a logistic strategy (HR/process….) to ensure compliance of logistic process within a restricted access constraint.
• Participate to risk mitigation analysis along with Country Director, Field Coordinators and Security Coordinator to set up efficient mitigation measures (tools, process…) at field level (infrastructure, telecom, contingency plan….)
• Empower the inter-department coordination/communication (with program, finance….) at each level (base, coordination….) to generate/increase global understanding of the mission and of challenges in the different departments.

Priorities for the 2/3 first months:

Harmonize the standard and approach of logistics within the different bases:

• Remote management
• Security means setup
• Use of monitoring tools
• Market assessment countrywide

Procurement strategy:

• Define with the bases/coordination the relevant means for the logistics department (RACI, JD….) to suit the new situation of the mission (financial situation, access challenges…)
• Ensure a precise monitoring, forecasting of logistics expenses to increase the accuracy of our budgeting (PALM, LFU, BoQs…)
• Analyze and rationalize where possible the bases/coordination support running costs (supplies, maintenance, DW….)

Management:

Under the direct management of the Logistics Coordinator:

• 1 Procurement Responsible
• 1 ITC Responsible

YOUR PROFILE

Education:

• Education background in logistics, transport, warehousing, IT, supply chain, management…

Experience:

• Minimum 3 years relevant logistics and management experience in emergency and/or development context at an international level.
• Experience in the management of budgets and the ability to prepare timely, complete, and accurate reports.
• Demonstrable knowledge of rules, regulations, and donor policies governing the compliance/regulatory management of procurement rules from donors such as BHA, ECHO, CIAA, CDCS, UNICEF, NHF, IOM, WFP and other agencies.
• Proven ability to develop, implement and support adequate logistics systems, including planning, managing, procurement, fleet stock, and asset management.
• Previous experience with SI is an asset.
• Previous experience in remote management is an asset.

Technical skills and knowledge:

• Very good command of logistics procedures.
• Problem-solving and analytical skills with the ability to assess challenges and recommend solutions.
• Strong management, training/capacity-building skills.
• Computer literacy with very good command of MS Office Suite and especially high proficiency in Excel to handle and develops auditing tools with the headquarters.

Soft skills and spirit:

• Respect for safety/security rules.
• Stress management skills: the ability to work under pressure to meet tight deadlines, with peaks of heavy workload.
• Team player, capacity to give a positive dynamic to a young team whilst being fully part of the base’s management team.
• Commitment to the fundamental principles of SI’s charter and ethics.

Languages:

• Fully fluent English: speaking, reading, and writing skills.