Logistics Associate/Buyer at Konstructum Contracting Company

OVERVIEW OF JOB

• The Logistics Associate/ Buyer is responsible for supporting the organisation’s procurement, purchasing, logistics coordination, and supply chain management activities. The role involves sourcing suppliers, obtaining and evaluating quotations, analysing procurement and logistics costs, coordinating the delivery of materials and equipment, and ensuring that goods and services are acquired and delivered in line with project requirements, approved budgets, quality standards, and delivery schedules.
• The role also involves monitoring supplier performance, maintaining procurement and logistics records, analysing supply chain data, and identifying opportunities to improve purchasing efficiency, cost management, inventory control, and operational performance across the organisation’s projects.

ROLES AND RESPONSIBILITIES

Logistics Coordination and Delivery Management

• Coordinate the transportation and delivery of materials, equipment, and supplies to project sites and other designated locations.
• Liaise with suppliers, transporters, warehouse personnel, and project teams to ensure timely delivery.
• Monitor delivery schedules and track the movement of purchased goods.
• Maintain delivery documentation, including delivery notes, waybills, and goods received notes.
• Identify and resolve logistics delays, delivery discrepancies, and transportation challenges in collaboration with relevant stakeholders.
• Monitor the performance of logistics service providers against agreed delivery schedules and service expectations.
• Escalate delivery delays, damaged goods, shortages, and other supply chain disruptions to the appropriate supervisor.

Procurement and Logistics Data Analysis

• Collect, organise, and analyse procurement, purchasing, transportation, and delivery data to support decision-making.
• Monitor procurement expenditure against approved budgets and identify cost variances.
• Analyse supplier quotations, historical purchase prices, delivery lead times, and logistics costs to identify cost-saving opportunities.
• Prepare reports on purchasing activities, outstanding purchase orders, delivery performance, and procurement expenditure.
• Track key performance indicators, including purchase order turnaround time, on-time delivery rates, supplier performance, and logistics costs.
• Maintain accurate procurement and logistics trackers to provide visibility into purchasing activities and material delivery status.
• Recommend improvements to procurement efficiency, delivery reliability, and supply chain performance.

Supplier and Vendor Management

• Establish and maintain professional relationships with suppliers, vendors, transporters, and service providers.
• Evaluate supplier performance based on pricing, product quality, delivery reliability, and responsiveness.
• Follow up on outstanding quotations, purchase orders, deliveries, invoices, and supplier documentation.
• Support supplier onboarding and verification in accordance with organisational procurement policies.
• Maintain records of supplier agreements, pricing information, performance reviews, and correspondence.
• Report supplier non-performance, recurring quality issues, and delivery challenges to the appropriate supervisor.

Inventory and Materials Management

• Support the monitoring of inventory levels, material availability, and stock movements to meet project requirements.
• Liaise with project and site teams to confirm material specifications, quantities, and required delivery dates.
• Monitor material consumption and identify potential shortages, excess stock, or obsolete inventory.
• Reconcile procurement records with delivery documentation and inventory records where applicable.
• Assist in investigating discrepancies between ordered, delivered, and recorded quantities.
• Ensure that inventory and materials records are accurate, complete, and regularly updated.

Cost Control, Compliance and Reporting

• Ensure that purchasing and logistics activities comply with approved procurement procedures and organisational policies.
• Verify procurement documentation for completeness, accuracy, and appropriate approvals.
• Support the review of supplier invoices against purchase orders, delivery notes, and agreed commercial terms.
• Monitor procurement and logistics costs and identify opportunities to reduce unnecessary expenditure.
• Maintain proper records to support financial reconciliation, internal reviews, and audit requirements.
• Prepare periodic procurement and logistics reports for management review.
• Identify potential supply chain risks and recommend appropriate mitigation measures.

TECHNICAL SKILL

• Procurement planning, purchasing, and supplier sourcing.
• Supplier quotation analysis and commercial evaluation.
• Logistics coordination, delivery tracking, and transportation management.
• Procurement cost analysis, budgeting, and expenditure monitoring.
• Inventory control and materials management.
• Proficiency in Microsoft Excel, including formulas, lookup functions, PivotTables, and data analysis.
• Familiarity with procurement, inventory management, and enterprise resource planning (ERP) systems.
• Purchase order processing and procurement documentation.
• Supplier performance monitoring and reporting.
• Data management, record-keeping, and preparation of management reports.
• Understanding of supply chain processes and procurement controls.
• Negotiation, communication, and stakeholder coordination.

POSITION SPECIFICATION

Key Requirements

Qualifications:

• Minimum of a Bachelor’s degree in Supply Chain Management, Procurement, Logistics, Business Administration, Purchasing and Supply, Transport Management, Economics, Engineering, or a related discipline.
• Additional training in procurement, logistics, inventory management, or data analytics is an advantage.

Work Experience:

• 2-4 years of relevant experience in procurement, purchasing, logistics, supply chain operations, inventory management, or a related field.
• Experience analysing supplier quotations, monitoring purchase orders, coordinating deliveries, and preparing procurement reports.
• Experience in the construction, engineering, infrastructure, or project-based industries is an advantage.

Knowledge Requirements:

• Understanding of procurement policies, purchasing procedures, and supplier sourcing practices.
• Knowledge of logistics coordination, transportation, delivery scheduling, and supply chain operations.
• Understanding of inventory control, materials planning, and stock reconciliation.
• Knowledge of procurement cost analysis, supplier evaluation, and commercial negotiations.
• Understanding of purchase orders, delivery notes, goods received notes, invoices, and related procurement documentation.
• Awareness of supplier performance indicators, procurement risks, and cost-control principles.
• Familiarity with procurement requirements within construction and engineering projects is an advantage.
• Understanding of internal controls, ethical purchasing practices, and procurement compliance requirement.

Professional Certification/Affiliations:

• Relevant certifications in supply chain management, purchasing and supply, logistics, or inventory management are an advantage.