Logistics Assistant at World Food Programme (WFP)

Requisition ID: 148101
Department: Logistics
Type of Contract and Grade: SC level 5
Unit/Division: Supply Chain
Duration: 12 months

Background and Purpose of the Assignment

• WFP Supply Chain supports beneficiaries in the northeast of Nigeria on a monthly basis through the Programme unit by implementing the Supply Chain components of food distribution to the people we serve.
• Upstream unit of the supply chain plays a major role in ensuring adequate quantity of food is delivered to WFP extended delivery points in the North East to ensure monthly food distribution requirements are met.
• While the unit’s staff strength is currently inadequate to effectively carry out required operation planning, coordination and monitoring tasks, there is a clear need for a logistics staff with a strong technical background in Supply Chain Management to be added to support CO staff in this unit.
• Listed below are some of the key support that will be required from the proposed position.

Accountabilities / Responsibilities
Under the direction supervision of the Deputy Head of Supply Chain, the incumbent will perform the following responsibilities:

• Provide support to logistics operations and activities, following standard processes and facilitating, directly or indirectly, the effective delivery of food assistance to beneficiaries.
• Support timely ordering and delivery of commodities and supplies to authorised partners and destinations.
• Support management of logistics vendors’ contracting activities including performance monitoring and measurement.
• Contribute to the drive of continuous improvement by analysing existing operational modalities to identify cost savings and service enhancements opportunities, include solution re-engineering/ redesign initiatives.
• Prepare accurate, comprehensive, and timely reports and other visual materials that feed into Supply Chain dashboards to support informed decision-making and consistency of information presented to various stakeholders.
• Act as a point of contact for resolution of operational and reporting queries made to the unit. This includes collaboration with other staff in specific technical area of responsibility for a coordinated response.
• Respond to a variety of technical queries/requests for support, following standard processes, and obtaining guidance as required, to ensure timely and accurate resolution of all enquiries with a high standard of client service mind-set.
• Contribute to budget preparation, monitoring and revision for all delivery modalities, ensuring adherence to relevant procedures and in compliance with corporate standards.
• Assist in monitoring inventory management processes to track trends and account for the inventory status from source to beneficiary.
• Assist in management of commodity accounting data quality and integrity.
• Support operational pipeline analyses, assessments and operational planning for all delivery modalities.
• Process documentation for execution of logistics operations (e.g. customs clearance, invoice verification), take appropriate actions to resolve operational issues escalating various issues to the supervisor.
• Collect and compile data, produce and/or contribute to reports (e.g. CCTI, SPRs, financial closure, physical inventory, transport performance) and ensure information accuracy in corporate systems to support informed decision-making.
• Liaise with internal and limited number of external stakeholders to support efficient logistics operations management.
• Any other duty assigned to me by my supervisor.

Deliverables at the end of the Contract:

• Contribute to the management/analysis of supply chain pipeline and development of pipeline template
• Successfully analysis stock position and needs of country EDPs to ensure adequate supply of commodities to warehouses to service monthly distribution.
• Maintain Local Purchase Food Supply Status document and contribute to the Global Commodity Management Facility (GCMF) Stock Priority Purchase & Conversion Process with Budget & Programming that ensures timely Sales Order processing.
• Improve supply chain operation visibility by contributing to the establishment of an Upstream Logistics Operation Report and Dashboard for management update and decision making.

Qualifications & Experience Required
Education:

• University Degree in Supply Chain, Shipping, Logistics, Engineering, or Accounting.

Experience:

• Three or more years of progressively responsible work experience in operations and logistics with at least three years related to Supply Chain Management at any commercial or national/international humanitarian organization.

Desired Experience:

• Analytical and conceptual work in support of strategy design and implementation. Coordination of supply chain activities across functions and with external partners. Experience with process improvement and performance management.

Knowledge & Skills:

• Proficiency in Windows, MS Office (Word, Excel, PowerPoint, Outlook). Strong analytical and critical thinking skills and ability to write accurately and concisely. Ability to work in a multicultural environment with sound interpersonal and communications skills.

Languages:

• Fluency (level C) in English language